O-1996-2144 - Laserfiche WebLink

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'. .A .' ." .. ...... .to . .' . e . . 30 days after receipt of such notice, the County must deliver to the City its check in the amount of the lesser of the following two amounts: (a) 50% of the lowest and best bid plus an additional 5% of the bid for contingencies, engineering costs, and engineering support services or (b) $20,000.00. 4. In the event the lowest and best bid for the construction of the project is an amount that would result in the total cost of the Project being in excess of $40,000.00, then and in that event, City has the following three options: a. City may elect to pay the additional cost and proceed to let the contract and continue with the Project. It must notify the County that it has chosen such option, and within 30 days after receipt of such notice, the County must deliver its check for $20,000.00 to the City. b. City may reject all bids and elect not to proceed with the letting of the contract and terminate the Project without further obligation to City or County. In such event, any unexpended funds previously paid by County hereunder must be immediately returned. c.. City may reject all bids and re-advertise for bids as in the first instance. 5. Within 30 days after receipt of a check from the County under Para.graph 4 or 5, the City must award the contract to the lowest and best bidder, in accordance with the usual and customary procedures of the City. Notwithstanding the above, it is expressly agreed and understood that the City reserves the right to reject all bids. In such flvent, the City, in its discretion, may either re-advertise for bids pursuant to the same understanding with regard to rejection of bids or terminate this agreement as hereinafter provided. The City's determination of the lowest and best bid for the Project is final and conclusive. 6. The City is responsible for administering the construction contract. During the construction of the Project, County has the right of access to the construction site and has the right to review all documents, maps, plats, records, photographs, reports or drawings affecting said construction, provided, however, that County gives notice by telephone to the City prior to any inspection of either the site or documents and provided further that in conducting said inspections, County does not interfere with the work in progress. 7 Upon the completion of the construction of the Project, the City must perform or cause to be performed, a final accounting and forward documentation of same to the County in a form acceptable to the County Auditor. Within 60 days after completion of the Project, the City must deliver to the County any interest earned upon funds forwarded by the County to the City hereunder plus the amount, if any, by which the amount of funds forwarded by the County to the City hereunder exceeds an amount equal to 50% of the actual costs of the construction contract -2-