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<br />e <br /> <br />e <br /> <br />UR/G/NAL <br /> <br />CITY OF LA PORTE <br />INTEROFFICE MEMORANDUM <br /> <br />SEPTEMBER 21,1998 <br /> <br />TO: <br />FROM: <br /> <br />Robert T. Herrera, City Manager <br /> <br /> <br />- <br /> <br /> <br />.~ <br /> <br />Louis Rigby, Director of Administrative Service: . <br /> <br />SUBJECT: <br /> <br />HTE Software Purchase <br /> <br />The City currently owns and operates an IBM AS/400 mini computer at the Police <br />Department, and is used by both police and Municipal Court. A company called USTI <br />currently provides these software applications. USTI has informed the City that they will <br />no longer provide licenses for the jail or municipal court modules and that the police <br />applications may be year 2000 compliant when the time comes. <br /> <br />A Request for Proposal (RFP) was sent out in 1994 to replace the City's main frame <br />computer and the administrativelfinancial software applications. A contract was <br />successfully negotiated in 1995 with a company called HTE, located in Orlando, Florida, <br />to provide this software. <br /> <br />When we found out that there was a possibility that USTI would not be year 2000 <br />compatible, we began looking at alternatives. We knew how long the <br />administrative/financial RFP took and did not know if there was sufficient time for that <br />process when coupled with the time for conversion of existing data and training on the <br />new system. I spoke to Chip Collins of the Accord Group who recommended we talk to <br />HTE about adding to our current administrative/financial applications. <br /> <br />We contacted HTE who provided a proposal to replace the police and municipal court <br />software applications. We would consider this item as an add on to an existing package <br />and an addendum to the contract signed in 1985. HTE provided demonstrations for <br />both the applications and were given favorable recommendations from both municipal <br />court and the police department. <br /> <br />The cost of the new applications would be $302,017. This includes license fees, <br />training, installation, project management, conversions, and travel expenses. The <br />1998-1999 Capital Improvement Project budget shows funds available of $306,030 <br />($156,030 to date and $150,000 in the new budget). <br /> <br />If this meets with your approval, I will place it on the Council agenda for September 28, <br />1998. <br /> <br />c: Jeff Litchfield, Director of Finance/ACM <br />