O-2002-2597 - Laserfiche WebLink

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;. e . ORDINANCE NO. 2002-~~q1 AN ORDINANCE ESTABLISHING GUIDELINES FOR TRAVEL BY CITY COUNCIL MEMBERS TO EDUCATIONAL MEETINGS OUTSIDE HARRIS AND GALVESTON COUNTIES, FINDING COMPLIANCE WITH THE OPEN MEETINGS LAW, AND PROVIDING AN EFFECTIVE DATE HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LA PORTE: Section 1. The City Council establishes the following guidelines, which shall apply to attendance by members of City Council at educational meetings for elected officials, outside Harris and Galveston Counties: l. A commitment for attendance should be given to the City Secretary at the earliest possible date so that the lowest possible air fare and other discounts can be obtained. This will normally be thirty (30) days prior to the event when air travel is involved. The City Secretary shall aggressively solicit attendance information if deadlines are approaching and a timely decision is needed. 2. If arrangements are made later, the difference in cost will be the responsibility of the Councilperson. When notification is given and attendance does not occur, the expenses already paid will be reimbursed to the City by adjusting the monthly check. If there is a good reason for the lack of travel coordination, the City Council may waive the penalty. 3. The City of La Porte will not pavor reimburse expenses for city Council member's spouses or other familv members. Anv exceDtion to this Dolicy shall reauire Drior aDDroval by City Council. No travel or other arrangements will be made for childrcB or grandchildrcB spouses or other famil v members unless that cost has been prepaid. A Councilperson shall reimburse to the city. any charqes made bv the hotel. for additional room quests. 4. Prior to departure each Councilperson will be given a stipend of $75.00 per day, or more, if authorized by City Council, to cover meals and incidental expenses. Depending on travel arrangements the per diem will be prorated to match the departure and return dates. Airport parking is not considered an incidental expense, and must be accounted for with a receipt on the request for reimbursement. 5 . Hotel stay and airport parking will be reimbursed only for the interval from the first night before the opening general session to the day following the closing meeting. Additional time will be approved for attendance at meetings where the Councilperson serves on a committee or is on the program.