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<br />'i <br /> <br />e <br /> <br />e <br /> <br />REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br />Appropriation <br /> <br />Agenda Date Requested: February 2ti 2001 <br />Requested By: Doug Kneuppe~ /' . <br />Department: Planning "-.JV 1 <br /> <br />Source of Funds: 2000 G.O. Bonds ($1,500,000) <br />97-98 Gen Fund ($360,000) <br />98-99 Gen Fund ($360,000) <br />Account Number: 015-9892-758-5110 <br /> <br />Report: _Resolution: _ Ordinance: ~ <br /> <br />Amount Budgeted: $2,220,000 <br /> <br />Amount Requested:' $1,726,594 <br /> <br />Exhibits: Ordinance <br />Bid Tabulation <br />List of Pre-Qualified General Contractors <br /> <br />Budgeted Item: YES <br /> <br />. <br /> <br />SUMMARY &- RECOMMENDATION <br /> <br />This project can be briefly described as the addition of approximately 11,000 sq. ft. and the <br />renovation of approximately 14,500 sq. ft. to the City Hall building. The bidding process for this <br />project actually began a few months ago witJ:1 the contractor pre-qualification process. Section 2~ <br />106 of the Code of Ordinances provides the guidelines for pre-qualifying general contractors for <br />a project of this size. We started with 12 contractors that were pre-qualified from the Library <br />project. After advertising for pre~qualification for the current project, we were able to pre - <br />qualify four additional contractors making our total of pre-qualified contractors 16. Seven of our <br />pre-qualified contractors attended the mandatory pre-bid meeting, and four of the pre-bid <br />attendees submitted bids for this project (bid tabulation attached). <br /> <br />The previous estimates from our architect, Robert McKinney, were a total project cost of <br />approximately $1.7 million and 13 months to complete. RTG Building Company located in <br />Seabrook, the low bidder, has submitted a bid in the amount of$1,644,375 with 365 days to <br />complete the project. <br /> <br />RTG Building Company successfully pre-qualified for this project, submitted the lowest bid, and <br />this amount is within the funds previously budgeted for this project. Staff recommends awarding <br />this project to RTG Building Company and providing $1,644,375 plus a contingency of $82,219 <br />(5%) to fund said contract. <br /> <br />Action Required by Council: <br /> <br />Consider approving an ordinance authorizing the City Manager to execute a construction <br />contract with RTG Building Company and providing $1,726,594 to fund said contract. <br /> <br />Approved for City Council Aeenda <br /> <br />GM r: M~ <br />Robert T. Herrera, City Manager <br /> <br />t;\.'^c).0\ <br />Date <br />