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REI-EST "OR CITY COUNCIL A&-DA ITEM Agenda Date Requested: Appropriation Source of Funds: 2000 G.O. Bonds 97-98 Gen Fund 98-99 Gen Fund Requested By: Department: Administration Account Number: 015-9892-758-5110 Report: Resolution: Ordinance: x Amount Budgeted: $2,023,274 Exhibits: Ordinance Amount Requested: $1,772,859 Exhibits: Cost Estimate from Commodore Construction Budgeted Item: YES SUMMARY & RECOMMENDATION. After Termination Notice was delivered and became effective (August 21, 2001), the architect contacted the second low bidder on the project, Commodore Construction, to see ifthey were interested in completing the project. Commodore indicated they were interested and met with staff, the architect, and the City Attorney on August 28 to discuss the project in general. Commodore then reviewed the status of the job, their previous bid, and provided a cost for completing the project. Commodore provided two estimates for completing the foundation. One estimate is for removing existing work and reworking the foundation ($17,713). The other estimate is for remediating the existing work ($41,181). For the latter approach Commodore requested language that would relieve them from warranting the foundation. Staff recommends the first option, removal and reworking the foundation preparation because it is more economical and would be warranted by Commodore Construction. The costs for Commodore Construction to complete the City Hall expansion contract are: Commodore's (February 13 bid) Credit for storm sewer Credit for fire line and vault Price increase for roofing material Price increase for drywall Foundation (rework and complete) $1,698,000 (12,140) (24,750) 1,580 8,035 17.713 $1,688,438 The contract time would be 422 calendar days, although Commodore believes this time can be reduced if the office movements by staff are well coordinated. For comparison purposes, RTG's bid was $1,644,375 and the third low bid was $1,942,000. Commodore's prequalification expired on February 28,2001. Prior to Monday night's meeting, staff will review financial information to insure they prequalify by the City's guidelines. Staff recommends approval ofa contract with Commodore Construction in the amount of$I,688,438 plus a 5% contingency of $84,421. The contract with Commodore Construction would include the same provisions as the previous contract including, insurance, bonds, and construction specifications. Action Reauired bv Council: Consider approval or other action regarding an ordinance approving and authorizing a contract between the City of La Porte and Commodore Construction Corp. for construction of City Hall expansion/renovations; appropriating $1,688,438 plus a contingency of $84,421 to fund said contract. Approved for City Council Ae:enda GicW U~ Robert T. Herrera, City Manager ~.ls.o\ Date