O-2002-2562 Date Palms & Oleanders-SH 225 & Sens Rd exit Advance Funding Agreement

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~ ~ e e . . STP 2002(147}TE CSJ: 0912-71-795 Project: Date Palms and Oleanders for SH 225 at Sens Road Exit C. The Local Government shall submit to the State all documentation relating to authorized costs incurred for providing architectural and engineering services. Reasonable, allowable, and allocable costs incurred by the Local Government, after the Local Government has obtained written authorization from the State to incur costs, will be eligible for reimbursement at an amount not to exceed eighty percent (80%) of the eligible authorized costs. D. The Local Government shall make progress payments to the design consultant in accordance with Attachment D, Billing Procedures for TxDOT/Local Public Agency Projects. Local Government shall retain and submit to the State all cost documentation associated with the development of the completed engineering documents. E. The State will reimburse the Local Government funds, which have been incurred and are applicable to the federal cost sharing arrangement established herein. The payments to the Local Government for services rendered will be made monthly based upon the Local Government's approved monthly progress report and itemized and certified statements (Texas Department of Transportation Form 132, or an invoice that is acceptable to the State) detailed to show the names of employees, time worked, actual work performed and actual rates. Monthly Statements should include authorized non-salary expenses with supporting itemized invoices. F. The itemized and certified statements, provided by the Local Government, shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current statement. Final payment of any money due should be made to the Local Government after satisfactory completion of all services and obligations covered in this Agreement, including acceptance of work by the State and completion of final audit. Final payment does not relieve the Local Government of the responsibility of correcting any errors and/or omissions resulting from negligence. 10. Construction Responsibilities . a. The State shall advertise for construction bids, issue bid proposals, receive and tabulate the bids and award and administer the contract for construction of the Project. Administration of the contract includes the responsibility for construction engineering and for issuance of any change orders, supplemental agreements, amendments, or additional work orders, which may become necessary subsequent to the award of the construction contract. In order to ensure federal funding eligibility, projects must be authorized by the State prior to advertising for construction. b. All contract letting and award procedures must be approved by the State prior to letting and award of the construction contract, whether the construction contract is awarded by the State or by the Local Government. c. All contract change order review and approval procedures must be approved by the State prior to start of construction. d. Upon completion .of the Project, the party constructing the project will issue and sign a "Notification of Completion" acknowledging the Project's construction completion. Page 7 of 32