O-2002-2562 Date Palms & Oleanders-SH 225 & Sens Rd exit Advance Funding Agreement

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.. i' e e . . STP 2002(147)TE CSJ: 0912-71-795 Project: Date Palms and Oleanders for SH 225 at Sens Road Exit ATTACHMENT D BilLING PROCEDURES FOT TxDOT/lOCAl PUBLIC AGENCY PROJECTS Pa"ge 1 of 1 " 1. The consultant shall prepare a draft copy of their statu: payment from the LOCAL GOVERNMENT. 2. The consultant shall prepare TxDOT Form 132. This form is required for the LOCAL GOVERNMENT to request reimbursement from TxDOT for consultant expenses. 3. The consultant shall fax a draft copy of the status report and bill to the LOCAL GOVERNMENT Project Manager and TxDOT's Consultant Contract Administration Project Manager. The Project managers shall review the status report and bill to confirm that they agree on the consultant's progress. 4. If the Project managers agree on the bill, the LOCAL GOVERNMENT Project Manager shall contact the consultant to request a final status report and monthly bill to be submitted to the LOCAL GOVERNMENT for payment. If the PROJECT managers disagree on the bill, the LOCAL GOVERNMENT Project Manager shall request that the consultant revise and resubmit the bill. 5. The LOCAL GOVERNMENT shall receive and pay the consultant's monthly bill. 6. The LOCAL GOVERNMENT submits the consultant's bill to TxDOT and request reimbursement for a percentage of the consultant's bill. Request for reimbursement from the LOCAL GOVERNMENT to TxDOT shall include proof that the LOCAL GOVERNMENT has paid the consultant. Proof of payment can take the form of a copy of a cancelled' check (from the LOCAL GOVERNMENT to the consultant), a notarized statement from the LOCAL GOVERNMENT stating that they have paid the consultant or a notarized statement from the consultant stating that they have been paid. 7. Do not send a request for reimbursement to the TxDOT Consultant Contract Project Manager. The LOCAL GOVERNMENT bill for reimbursement must be sent directly to the TxDOT, Houston District Accounting Section, and Attention Mr. Brian Hohle. The address is: MR BRIAN HOHLE, ACCOUNTING SECTION TEXAS DEPARTMENT OF TRANSPORTATION PO BOX 1386 HOUSTON TX 77251-1386 8. The LOCAL GOVERNMENT request for reimbursement is processed by TxDOT, Houston District Accounting Office, and paid within thirty days of the signature date that appears on TxDOT Form 132. 9. For the bill, the LOCAL GOVERNMENT vendor identification number is: 17460015526000. 10. For the bill, the TxDOT Miscellaneous Contract Number is: 12-2XXF6011. Page 20 of 32