O-2002-2562 Date Palms & Oleanders-SH 225 & Sens Rd exit Advance Funding Agreement

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e . RE NeIL AGENDA ITEM Agenda Date Requested: June 24 Appropriation Requested By: Stephen L. Barr Fund 015 Department: Account Number: OH.,989"-813 Re rt: Resolution: Ordinance: X Amount Budgeted: $100,000 Exhibits: Ordinance No. 2002- Amount Requested: $46,000 Exhibits: Advance Fondin! Ae;reement Budgeted Item: YES NO X Exhibits: SUMMARY & RECOMMENDATION In June 2001 the City submitted a proposal to the Texas Department of Transportation, Statewide Transportation Program (TxDOT STEP) for beautification of SH 225 at the Sens Road intersection. In November 2001 the City was awarded this project under the program. The Advance Funding Agreement is the first 'step in pursuing this project for the City of La Porte. The agreement provides the procedure for implementation of the scope of work. In summary, the City will hire an Architect to design the project and perform all the preliminary steps necessary to get the project design in line with TxDOT requirements. TxDOT will hire and administer the actual construction contract portion of the project. Total cost of the project is estimated to be $228,010, with the City's share of20% expected to be $45,602. Under the contract, the City will pay any costs over the projected budget. Upon completion, the City will be responsible for maintenance of the project for a period of at least 10 years. This project was not budgeted because there was no guarantee that the City would receive the award~ however in the FY 1999-2000 CIP budget, funds were set aside for future park projects in the amount of $100,000. These funds are available to move the City toward its beautification goals as envisioned in both the Comprehensive Plan Update as well as the Park Master Plan. Staffis recommending that this account (GEN813) be used to fund this project. Action Required bv Council: Consider approval of an ordinance authorizing the City Manager to execute an Advance Funding Agreement with the Texas Department of Transportation, Statewide Transportation Enhancement Program. and authorizing $46,000 to fund the City's share of said Agreement. Aooroved for City Council A2enda Q~ r. \-l~ Robert T. Herrera, City Manager l.,.lR'D"L Date