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<br />e <br /> <br />. <br /> <br />IV. PROCEDURES <br /> <br />A. Obtaining a Credit card <br /> <br />Prospective Cardholder, All City Credit Card Requests require the approval of <br />the Authorizing Official and the City's Audit Committee. The Credit Card Request <br />and Authorization Form (CCRA) should be completed and submitted to the <br />Authorizing Official (City Manager) for Approval and forwarding to the City's <br />Audit Committee, After their review and approval, the form remains with the <br />Program Administrator who is responsible for securing/obtaining/issuing the Credit <br />Card, When the card is received, the cardholder must sign off on the CCRA Form <br />and the Credit Card Policy, which is then forwarded to Human Resources for <br />placement in the employee's Personnel File, No cardholder will receive the credit <br />card until the credit card policy has been reviewed and signed. <br /> <br />Authorizing Official. The Authorizing Official determines the amount of the <br />cardholders credit limit and must verify, sign and forward the form to the Program <br />Administrator for forwarding to the City's Audit Committee. After their review and <br />approval, the form remains with the Program Administrator who is responsible for <br />securing/obtaining/issuing the Credit Card, When the card is received, the <br />cardholder must sign off on the CCRA Form and the Credit Card Policy, which is <br />then forwarded to Human Resources for placement in the employee's Personnel <br />File, No cardholder will receive the credit card until the credit card policy has been <br />reviewed and signed. <br /> <br />Program Administrator, After these forms are complete and approved, the <br />Program Administrator will then forward the information to the Depository Bank <br />for card processing, <br /> <br />Receipt of Credit card. The Program Administrator will contact the Cardholder <br />when their credit card arrives. The Cardholder will then have to make arrangements <br />to come to the Program Administrator's office to sign the appropriate forms, receive <br />orientation of and sign for receipt of a credit card policy manual, and pick up their <br />credit card, <br /> <br />B. Using the Card <br /> <br />1, Verify the charges and sign the charge slip, <br /> <br />2. You should receive a copy 0 f t he charge s lip, and possibly a cash <br />register receipt. Keep them in a secure place because they will be <br />needed as backup and documentation of your transaction. <br /> <br />3. In order to comply with all policies and procedures, the following <br />information needs to be noted: <br /> <br />. Explanations 0 f any purchases that m ay be perceived as being <br />out of the ordinary, Cardholder may be contacted by Finance if <br />they feel explanation is necessary. <br /> <br />5 <br />