O-2005-2833 - Laserfiche WebLink

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e e REQUEST FOR CITY COUNCIL AGEN])A ITEM Agenda Date Requested: Appropriation Requested By: S. Gillett Source of Funds: N/A Department: Public Works Account Number: N/A Report: _Resolution: _Ordinance: XX Amount Budgeted: N/A Exhibits: Ordinance No. Amount Requested: N/A Exhibits: Evaluation Summary Budgeted Item: YES NO Exhibits: Contract - Commercial Solid Waste SUMMARY & RECOMMENDATION The contract for commercial solid waste collection expires October 31, 2005. The currl~nt contract, in effect since November I, 1990, is with BFI Waste Systems, Inc. Requests for Proposals (RFP's) w~re sent to four (4) area contractors, with four (4)-returning proposals. Attached is a summary of the evaluation. BFI Waste Systems submitted the top-rated proposal. In addition to being the current contractor, with minimum changeover problems anticipated, the overall cost proposal was also the lowest. The proposed pricing by BFI is the same as that proposed for the recent renewal request. Additionally, BFI has offered an additional one percent (l %) rebate over the ten percent (10%) requested in the RPF. The proposed contract is attached. There are several major changes, as follows. Effective with the new contract, the Contractor will pay II % of gross revenues to the City, which is one percent (1 %)more than the 10% included in the cost proposal attached to the Contract as Exhibit A. Estimated payment from the Contractor for the first year is approximately $70,680. The term of the Contract is five (5) years, with an option for the City to renew for an additional three (3) years. Some elements of the Contract are the same as the existing agreement. The Contractor will continue to provide service for city facilities at no charge. This is a total annual savings of$54,948. The savings to the Parks Department alone is $37,770. The Contractor will be entitled to an annual cost of living adjustment, based on the Consumer Price Index for all Urban Consumers (CPI-U) all items, U.S. City Average. This increase cannot exceed 5% in anyone year. The Contractor will have the exclusive right to collect containerized, commercial solid waste within the City, with the exception ofroll-offs. Finally, the Contractor may request an extension to the contract for a\n additional three (3) year term, subject to approval by the City Council. Action Required bv Council: Approve an ordinance authorizing the City Manager to execute a contract with BFI, Waste Systems, lnc. for the exclusive right to provide containerized, ;;ommercial solid waste colIection and disposal. ADProved for City Council Aeenda ~kf}f~ ebra B Feaz lie, City M ger 1-~)-06 Date