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<br />e <br /> <br />e <br /> <br />REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br />Agenda Date Requested: <br /> <br />M~005 <br />~;J,. <br /> <br />Appropriation <br /> <br />Requested By: S. Gillett <br /> <br />Source of Funds: UTL907 <br /> <br />Department: Public Works <br /> <br />Account Number: 003-9890-907-1100 <br /> <br />Report: <br /> <br />Resolution: <br /> <br />Ordinance: XX <br /> <br />Amount Budgeted: $625,000.00 <br /> <br />Exhibits: <br /> <br />Ordinance <br /> <br />Amount Requested: <br /> <br />$546,000.00 <br /> <br />Exhibits: <br /> <br />Letter of Recommendation <br /> <br />Budgeted Item: YES <br /> <br />Exhibits: <br /> <br />Bid Proposals <br /> <br />SUMMARY & RECOMMENDATION <br /> <br />In November 2003, the firm ofPBS&J, Inc. was selected to perform a study of the Little Cedar <br />Bayou Wastewater Treatment Plant to determine future needs for the aeration portion of the <br />facility. As a part of the Study, the existing aeration equipment was determined to have reached <br />its useful life (20+ years) and should be replaced. The current CIP budget includes funding of <br />$625,000 for the replacement of this equipment. <br /> <br />PBS&J, Inc. completed design and the city received four (4) bids for the Project. Low bid was <br />submitted by two (2) contractors, T &C Construction, L TD and Craig, Sheffield & Austin - both <br />contractors bidding $520,000.00. Copies of the Bid Proposals from both firms are attached. The <br />Engineer reviewed the bids, previous project performance of both bidders, major subcontractors <br />(both propose to use Pfeiffer & Sons) and equipment suppliers (both propose to purchase from <br />US Filter/Zimpro). The Engineer could find no material difference in the bids, and recommends <br />that the City select either of the two low bidders. <br /> <br />After discussing the issue with the Purchasing Manager (no guidance in the existing Purchasing <br />Manual), it was decided to invite representative of both bidders and the Engineer to the Public <br />Works Director's office, where, witnessed by the Director and the Purchasing Manager, <br />representatives would cut a new deck of playing cards for high card. On Friday, March 04, 2005 <br />at 2:00 pm, high card was drawn by T &C Construction Gack of hearts over a 7 of diamonds). <br /> <br />Action Required bv Council: Approve an Ordinance authorizing the City Manager to execute a <br />Contract with T&C Construction for Aeration Equipment Replacement at the Little Cedar Bayou <br />Wastewater Treatment Plant in the amount of $520,000.00, and a 5% contingency of $26,000. <br /> <br />Approved for City Council Ag:enda <br /> <br /> <br />D~'~~D~~Jdi <br /> <br />-----' 3-)-05 <br /> <br />Date <br />