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. . . RE UEST FOR CITY COUNCIL AGENDA ITEM Aoorooriation Requested By: Source of Funds: Harrill County/CO I. P - CLP. Department: Acc't Number: Rl;-Q8q1~73~11001 015 Contingency Fund Report: _Resolution: _Ordinance: _L Amount Budgeted: N/A Exhibits: Ordinance No. 2003- Amount Requested: 82,066.00 Exhibits: Bid Tabulation Bud eted Item: YES NO X Exhibits: Letter. Harris County SUMMARY & RECOMMENDATION As you may recall, the City of La Porte, in conjunction with Harris County Deparbnent of Housing and Economic Development agreed to place a pedestrian bridge over Little Cedar Bayou at its intersection with S. 3rd Street right-of-way. The bridge has been purchased, the design of abutments, and specifications for installation have been accomplished. The City issued a Request for Bids for Construction of the Abutments and Installation of the Bridge, receiving 4 qualified bids from reputable contractors. The bids were submitted with a Base Bid and six Alternate Bids for specific portions of the project. Low bid for this project, including the Base Bid and 6 Alternate Bids, was $82,066 submitted by NBG Constructors, Inc. This project came in substantially over the estimated budget for 2 reasons: I) after soil samples were taken, it was determined that 4 ea. 14" X 30' concrete pilings must be installed to stabilize the abutments, and 2) the remote site of the bridge installation requires moving the bridge from Fairmont Parkway on the unimproved 3rd Street right-of-way. These factors resulted in an increased overall cost of the project of$45,000 over the budgeted amount. In the current C.I.P. budget, the City Council approved $25,000 for new play equipment at Little Cedar Bayou Park. You may also recall that Harris County has agreed to fund $100,000 for a new playground to be installed at Little Cedar Bayou. Thus, the funds originally eannarked for play equipment are available to be used toward the bridge project, should Council approve. In addition, Harris County representatives, by letter, have agreed to present an amended budget to Harris County Commissioners requesting an additional $20,000 for the bridge project. With the City's participation and Harris County's additional funding, there are enough funds to complete this project. Upon Council approval, funding for this Agreement will be provided by C.I.P. Account 015-9892~ 873-1100 in the amount of $25,000 and the Contingency Fund 015 of the City of La Porte in the amount of $57,066, with reimbursement by Harris County Department of Housing and Economic Development, subject to Commissioner's Court and City Council approval of an Amended Agreement with Harris County, also requiring approval by Council at an upcoming Council meeting. Should Commissioner's Court or City Council not approve the proposed Amended Agreement, the additional cost for the project would be borne by the City through the C.I.P. Contingency Fund. The bridge is expected to be completed by April 30th, the deadline for expenditures for Harris County Department of Housing and Economic Development. Huitt- Zollars, Inc., the engineering firm for this project, recommends award to NBG Constructors, Inc. as low bidder meeting specifications. Action Reauired bv Council: Consider approval of an Ordinance authorizing the Acting City Manager to execute a contract with NBG Constructors, Inc. bid for setting pilings, construction of bridge abutments, and installation of a Prefabricated Steel Pedestrian Bridge over Little Cedar Bayou at the 3rd Street R.O.W., low bidder meeting specifications. rat; ~T Date I