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City of La Porte - Police Department <br />STEP -2017 <br />FOR REVIEW ONLY - NOT A LEGAL DOCUMENT <br />RESPONSIBILITIES OF THE SUBGRANTEE <br />A. Carry out all performance measures established in the grant, including fulfilling the law <br />enforcement objectives by implementing the Operational Plan contained in this Grant <br />Agreement. <br />B. Submit all required reports to the Department (TxDOT) fully completed with the most <br />current information, and within the required times, as defined in Article 3 and Article 7 of <br />the General Terms and Conditions of this Grant Agreement. This includes reporting to the <br />Department on progress, achievements, and problems in monthly Performance Reports <br />and attaching necessary source documentation to support all costs claimed in Requests <br />for Reimbursement (RFR). <br />C. Attend grant related training as requested by the Department. <br />D. Attend meetings according to the following: <br />1. The Department will arrange for meetings with the Subgrantee to present status of <br />activities and to discuss problems and the schedule for the following quarter's work. <br />2. The project director or other appropriate qualified persons will be available to represent <br />the Subgrantee at meetings requested by the Department. <br />E. Support grant enforcement efforts with public information and education (PI&E) activities. <br />Salaries being claimed for PI&E activities must be included in the budget. <br />F. When applicable, all newly developed PI&E materials must be submitted to the <br />Department for written approval, through the TxDOT Electronic Grants Management <br />System (eGrants) system messaging, prior to final production. Refer to the Traffic Safety <br />Program Manual regarding Pi&E procedures. <br />G. For out of state travel expenses to be reimbursable, the Subgrantee must have obtained <br />the written approval of the Department, through eGrants system messaging, prior to the <br />beginning of the trip. Grant approval does not satisfy this requirement. <br />H. Maintain verification that all expenses, including wages or salaries, for which <br />reimbursement is requested is for work exclusively related to this project. <br />I. Ensure that this grant will in noway supplant (replace) funds from other sources. <br />Supplanting refers to the use of federal funds to support personnel or any activity already <br />supported by local or state funds. <br />J. Ensure that each officer working on the STEP project will complete an officer's daily report <br />form. The form should include at a minimum: name, date, badge or identification number, <br />type of grant worked, grant site number, mileage (including starting and ending mileage), <br />hours worked, type of citation issued or arrest made, officer and supervisor signatures. <br />2017-LaPorte-S-1YG-0037 Printed On: 9/20/2016 Page 20 of 36 <br />