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City of La Porte - Police Department <br />STEP -2017 <br />N. If applicable, it will comply with Chapter 551 of the Texas Government Code, which requires <br />all regular, special, or called meetings of governmental bodies to be open to the public, <br />except as otherwise provided by law or specifically permitted in the Texas Constitution. <br />ARTICLE 3. COMPENSATION <br />A. The method of payment for this agreement will be based on actual costs incurred up to and <br />not to exceed the limits specified in the Project Budget. The amount included in a Project <br />Budget category will be deemed to be an estimate only and a higher amount can be <br />reimbursed, subject to the conditions specified in paragraph B of this Article. If the Project <br />Budget specifies that costs are based on a specific rate, per-unit cost, or other method of <br />payment, reimbursement will be based on the specified method. <br />B. All payments will be made in accordance with the Project Budget. <br />1. The Subgrantee's expenditures may overrun a budget category (I, II, or III) in the <br />approved Project Budget without a grant (budget) amendment, as long as the overrun <br />does not exceed a total of five (5) percent of the maximum amount eligible for <br />reimbursement (TxDOT) in the attached Project Budget for the current fiscal year. This <br />overrun must be off -set by an equivalent underrun elsewhere in the Project Budget. <br />2. If the overrun is five (5) percent or less, the Subgrantee must provide written notification <br />to the Department, through the TxDOT Electronic Grants Management System <br />(eGrants), prior to the Request for Reimbursement being approved. The notification <br />must indicate the amount, the percent over, and the specific reason(s) for the overrun. <br />3. Any overrun of more than five (5) percent of the amount eligible for reimbursement <br />(TxDOT) in the attached Project Budget requires an amendment of this Grant <br />Agreement. <br />4. The maximum amount eligible for reimbursement shall not be increased above the <br />Grand Total TxDOT Amount in the approved Project Budget, unless this Grant <br />Agreement is amended, as described in Article 5 of this agreement. <br />5. For Selective Traffic Enforcement Program (STEP) grants only: In the Project Budget, <br />Subgrantees are not allowed to use underrun funds from the TxDOT amount of (100) <br />Salaries, Subcategories A, "Enforcement," or B, "PI&E Activities," to exceed the <br />TxDOT amount listed in Subcategory C, "Other." Also, Subgrantees are not allowed to <br />use underrun funds from the TxDOT amount of (100) Salaries, Subcategories A, <br />"Enforcement," or C, "Other," to exceed the TxDOT amount listed in Subcategory B, <br />"PI&E Activities." The TxDOT amount for Subcategory B, "PI&E Activities," or C, <br />"Other," can only be exceeded within the five (5) percent flexibility, with underrun funds <br />from Budget Categories II or III. <br />C. To be eligible for reimbursement under this agreement, a cost must be incurred in <br />accordance with the Project Budget, within the time frame specified in the Grant Period of <br />this Grant Agreement, attributable to work covered by this agreement, and which has been <br />completed in a manner satisfactory and acceptable to the Department. <br />D. Federal or TxDOT funds cannot supplant (replace) funds from any other sources. The term <br />"supplanting," refers to the use of federal or TxDOT funds to support personnel or an activity <br />already supported by local or state funds. <br />2017-LaPorte-S-1YG-0037 Printed On: 9/20/2016 Page 5 of 36 <br />