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<br />I <br /> <br />. <br /> <br />. <br /> <br />REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br />Agenda Date Requested February 9, 2004 <br /> <br />Requested By: sharon3ames Janoch 1/ <br />, <br /> <br />Appropriation <br /> <br />Source of Funds: <br /> <br />Department: <br /> <br />City Secretary's Office <br /> <br />Account Number: 23-6066-519-8023 <br /> <br />Report: <br /> <br />Resolution: <br /> <br />Ordinance: <br /> <br />x <br /> <br />Amount Budgeted: $ 46,180. 00 <br /> <br />Amount Requested: $ 37, 667.20 <br /> <br />Exhibits: Estimated Expenditure Requirements <br /> <br />Budgeted Item: YES <br /> <br />Exhibits: Flowchart <br /> <br />Exhibits: Timeline <br /> <br />SUMMARY & RECOMMENDATION <br /> <br />During the December 8, 2003 Workshop Meeting, Council directed staff to move forward with an electronic agenda <br />and bring the item back for further discussion, with clarification on costs. <br /> <br />At the request of Council, staffhas contacted the Attorney General's Office in regards to public information laws <br />pertaining to computer use. The Attorney General's Office has advised that everything on the notebooks is subject to <br />open records, although personal information on the notebooks would not be released because of Common Law <br />Privacy. However, if requested, the personal information would have to be sent to the Attorney General for an <br />opinion. The Attorney General's Office advised that they would issue an opinion for the information not to be <br />released. <br /> <br />For clarification purposes, the estimated cost for one year of agenda copying cost is $3,432.00 and is based solely on <br />twenty-four agendas. This cost does not include employee time, paper, toner or preparation of additional Special- <br />Called, Workshop, Committees appointed or attended by Council. <br /> <br />Yearly Reproduction Cost <br /> <br />110 pages x .05 =$ 5.50 (Cost per agenda) <br /> <br />$ 5.50 x 26 agendas = $ 143.00 (Cost for one meeting) <br /> <br />$ ]43.00x 2 meetings per month = $ 286.00 (Reproduce Cost per Month) <br /> <br />$ 286.00 x ]2 = $ 3,432.00 (Yearly Cost to Reproduce Agendas) <br /> <br />Additional Cost <br /> <br />Paper (case) $24.25 <br /> <br />Toner (Regular Copier) $120.00 <br /> <br />Toner (Color Copier) $269.14 <br />