O-2003-2648 - Laserfiche WebLink

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. . REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: AU'U<i:r~: Requested By: S. Gillett ~ Department: Public Works Appropriation Source of Funds: Utility elF Fund 3 Account Number: 003-9890-881-1100 Report: Resolution: Ordinance: XX Amount Budgeted: $2R2,269 Exhibits: Ordinance Amount Requested: $229,686 Exhibits: Eneineer's Recommendation Budgeted Item: YES Exhibits: Rid Tflhulation The FY 2002-2003 Utility ClP Fund includes two (2) waterline replacement projects that were designed and bid as one project - Carlow Lane Waterline Replacement Project and East E Street at Deer Creek Waterline Replacement Project. The Project, designed by Claunch & Miller, Inc., received bids on July 28, 2003, with seven (7) bids received. Low bid was submitted by Southern Customs, Inc. in the amount of $187,826.80. Second low bid is from R.L. Utilities, Inc. in the amount of $218,749.00. Completion date is 90 days after receipt of notice to proceed. A total of $282,269.00 was budgeted for construction of this Project. As illustrated by the attached bid tabulation, the bids ranged from a high of $330,035 to the low bid. Southern Customs, low bidder, proposed to subcontract the waterline portion of the Project, which represents 58.6% of the bid. Section 4.01 of the General Conditions of the Contract Documents state "Under no conditions shall the Contractor sublet more than 50% of the work under this Contract". The waterline replacement is the primary reason for the Project. The sidewalks and driveways must be removed and replaced to install the waterline. It is critical that an experienced waterline contractor install public water systems, to protect the public health. Southern Customs submitted a list of projects completed, with good references, but has no documented experience in potable water system installation. The proposed subcontractor submitted references that were positive, but were not of comparable size or for public water sY:items. Second low bidder, R.L. Utilities, provided a list of nine waterline projects of comparable size, with good references, and is recommended by the Engineer for the bid award. Action Required by Council: Approve an Ordinance authorizing the City Manager to execute a contract with R. L. Utilities, Inc. in the amount of $218,749.00 for the construction of the Project. Additionally, authorize $10,937.00 for contingency. ?./5-d3 Dnte