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<br />REQUEST FOR CITY COUNCIL AGENDA ITEM
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<br />Agenda Date Requested: June 26, 2006
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<br />Appropriation
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<br />Requested By: Wayne J. Sabo
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<br />Source of Funds:
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<br />CDBG
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<br />Department: Planning:
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<br />Account Number:
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<br />Grant Fund 032
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<br />Report: X Resolution: _Ordinance: ~ 0
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<br />Exhibits: Bid Tab Project #06012 (N. 2nd Street)
<br />
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<br />Amount Budgeted:
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<br />$95.910
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<br />~
<br />-------
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<br />Amount Requested:
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<br />$132,936.33
<br />YES
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<br />Budgeted Item:
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<br />SUMMARY & RECOMMENDATION
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<br />Harris County Community & Economic Development Department previously awarded the City a CDBG grant to extend and pave
<br />North 2nd Street to the E Street ROW, The original grant proposal was to extend 2nd Street and utilities, The amount awarded
<br />was $56,475,00 with $55,910.25 for construction, The scope that came back with the contract was only for paving, The contract
<br />also did not allow the use of in-house assets to pave the street. The City notified Harris County that the project was short funds to
<br />complete the project. On March 27, 2006, City Council amended the budget to accept an additional Harris County award of
<br />$40,000 bringing the total construction funding to $95,910,
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<br />Since awarding the grant, Harris County has changed project officers twice, Although not stated in the scope, the new County
<br />project officer stated that the extension of the water line with the paving was allowable, As part of the City's leveraging funds,
<br />the City has cleared and grubbed the North 2nd Street ROW, surveyed the project area and the Engineer Division designed and bid
<br />the project. Given the additional funding, the project was designed with the water line extension included, There were no bidders
<br />on the first publication, Harris County instructed the City to re-bid,
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<br />On the second bidding period, the City received 2 bids with low bid of$132,936,33 from TEXCOR:
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<br />. Paving $92,332,0 I
<br />. Drainage $ 8,769,99
<br />. Waterline $2 I ,834.33
<br />. Contingencies $10,000,00
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<br />Value engineering was considered by substituting the lime stabilized sub-grade with low plasticity select fill as well using
<br />calcium sulfate instead of cement is a binder in the flexible base. These prospective changes resulted in a net decrease in the cost
<br />of the project by $2,506,81, Accepting the substitutions, however, would increase maintenance costs over the lifespan of the
<br />street so the substitutions were rejected,
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<br />Harris County has indicated that the CDBG fund award can be altered to allocate the City an additional $37,053,33 to cover the
<br />shortfall. In an effort to preclude losing the bid, Staff is recommending that the City Council consider a conditional award to
<br />TEXCOR, The following actions are recommended:
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<br />· Instruct the City Manager conditionally award a bid to TEXCOR pending receipt of additional funding
<br />from Harris County (this allows TEXCOR's bonding to remain in place),
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<br />· Instruct the Planning Department to withhold the Notice to Proceed pending the City's receipt and
<br />acceptance of the additional $37,053,33 from Harris County,
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<br />Action Required by Council:
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<br />\, Consider and take action to conditionally award a bid to TEXCOR for the paving and extension of utilities for North 2nd Street.
<br />2, Direct Staff to withhold a notice to proceed pending the receipt and acceptance of additional CDBG funding from Harris
<br />County
<br />Approved for City Council Ag:enda
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