O-2004-2762-B - Laserfiche WebLink

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City of La Porte Police Department Interoffice Memorandum November 29, 2004 To: From: Subject: Mike Dolby, Assistant Finance Director Richard Reft: Chief of Police Budget Adjustment for Homeland Security Grant The Police Deparbnent in conjunction with the Fire Deparbnent, EMS, Public Works, and Emergency Management completed and submitted an extensive Domestic Preparedness Assessment for grant funds. This assessment was completed and forwarded on April II, 2003. The grant periods for this assessment were for grant funds in 2003, 2004 and 2005. Funding is awarded through the Office of Domestic Preparedness for equipment funding. Awards for the three years involved would be made each year based on the assessment. In 2003 we received a grant awarded for one hundred three thousand and seventy-two dollars ($103,072.00) as a Sub-Recipient with the Texas Extension Engineering Service (TEEXS). On February 28, 2003 Council approved the City Manager signing the Sub-recipient Agreement with TEEXS. The period for the award was from February 1,2003 to March 31,2005. We have received two additional Sub-Recipient Grants for 2004. The first being a grant for ninety thousand four hundred sixty-four dollars ($90,464.00) for Law Enforcement Terrorism Prevention Programs (LETPP), the second for State Homeland Security Programs (SHSP) for sixty-eight thousand two hundred fifty dollars ($68,250.00). These grant funds will be used to provide gfeater security of our water well site, chlorine detection equipment, and additional equipment to enhance or improve our capability to handle hazmat incidents. It will also help acquire additional laptops for Patrol cars to facilitate interoperability of communications. Funds under the two grants can be spent one of two ways. The first is ordering through the approved government vendor, Fisher Scientific, and the other by local purchase. If acquired by Fisher Scientific the Police Deparbnent forwards the packing slips to TEEXS, who in turn pay Fisher, thus by no cost to the City. The locale purchase process requires submitting paid invoices to TEEXS who then reimburses the City. Of the grants seventy-five thousand seven hundred and eighty-six dollars will be made by locale purchase. These funds were released for expenditure on November 10, 2004 based on equipment needs requests which required approval from TEEXS and HGAC. It is now necessary to adjust the Police Department budget for the amount of one hundred fifty-eight thousand seven hundred and fourteen dollars ($158,714.00), the sum of the two grants. This amount will be placed in fund 032 (grants) under the Police Deparbnent in the appropriate account line numbers to provide accountability and tracking. We request the Council approve the adjustment to the Police Deparbnent budget used in fund 032 to utilize the grant awards for the total amount of one hundred fifty-eight thousand, seven hundred fourteen dollars (LETfP - $90,464.00 and SHSP $68,250.00). CibJ alL. P...... Police o..,....t-t 9rlSoatL8IIoSln.et L.p......1Xmn 26lA7I-.J8lO F-=~