O-2007-3008 - Laserfiche WebLink

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Requested By: Michael G. Dolb Source of Funds: 001 and 016 Department: Finance Account Number: 5001-Audit Report: _Resolution: _Ordinance: ~ Amount Budgeted: $66.000 Exhibits: Ordinance Amount Requested: $59.500 Exhibits: Enl!al!ement Letter Budgeted Item: (YES) NO Exhibits: SUMMARY & RECOMMENDATION A Request for Proposal (RFP) for Professional Auditing Services was issued on June 20, 2007. In addition to advertising in the Bayshore Sun, notice was sent to six Certified Public Accounting Firms. On July 23, 2007, proposals were received from three firms, Pattillo, Brown and Hill, Sanderson, Knox and Belt, and Null-Lairson. Reference checks were made, and the Fiscal Affairs Committee conducted interviews of the firms on August 8, 2007. Based upon the interviews, the review of the qualifications and the reference checks, a recommendation was made by the Committee to accept the proposal from Pattillo, Brown and Hill. With this recommendation we would like to point out several items. Pattillo, Brown and Hill was founded in Waco in 1923. They have offices throughout the state. The Waco office from which our audit will be conducted has seven partners, ten managers and fifty-five other professionals. The governmental audit office in Waco has four partners and twenty five other professionals. The City appreciates the size of the firm, and the qualifications and availability of professional personnel assigned to our audit. Their reference checks verified our interpretation of their abilities and provided a record of quality audit work. Staff believes the firm is well qualified to perform the financial audit of the City, and the Financial Services Committee is receptive to our recommendation. The audit fee proposed by Pattillo, Brown and Hill is $59,500 for 2007, $61,500 for 2008 and $63,500 for 2009. This amount is very similar to the amount we have paid in past years. There is $66,000 budgeted in the 2007-08 Budget for Auditing Services. At this time, staff recommends we proceed with a one-year engagement with Pattillo, Brown and Hill to provide financial auditing services to the City of La Porte, with a renewable option by the city for each of the two succeeding fiscal years of2008 and 2009. Action ReQuired bv Council: Approve Ordinance authorizing agreement with Pattillo, Brown and Hill for auditing services for a one year period (September 30, 2007). A $J, t 7 Date' I