O-2006-2944 - Laserfiche WebLink

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Source of Funds: CDBG Department: Planninl! Account Number: Grant Fund 032 Budgeted Item: $117.535.00 $113.133.41 YES Report: X Resolution: Ordinance: X Amount Budgeted: Exhibits: Bid Tab CLP #06012 Ordinance Letter from Harris County Dated 7-5-06 Amount Requested: SUMMARY & RECOMMENDATION Harris County Community & Economic Development Department previously awarded the City a CDBG grant to extend and pave North 2nd Street to the E Street ROW. The original grant proposal was to extend 2nd Street and utilities. The original amount awarded was $56,475.00 with $55.910.25 for construction. The scope that came back with the contract was only for paving. The contract also did not allow the use of in-house assets to pave the street. The City notified Harris County that the project was short funds to complete the project. On March 27, 2006, City Council amended the budget to accept an additional Harris County award of $40,000 bringing the total construction funding to $95,910. Since awarding the grant, Harris County has changed project officers twice. Although not stated in the scope, the new County project officer stated that the extension ofthe water line with the paving was allowable. As part of the City's leveraging funds, the City has cleared and grubbed the North 2nd Street ROW, surveyed the project area and the Engineer Division designed and bid the project. Given the additional funding, the project was designed with the water line extension included. There were no bidders on the first publication. Harris County instructed the City to re-bid. On the second bidding period, the City received 2 bids with low bid of$132,936.33 from TEXCOR Construction: . Paving $92,332.01 . Drainage $ 8,769.99 . Waterline $21,lB4.33 . Contingencies/Other Work $10,000.00 Value engineering was considered by substituting the lime stabilized sub-grade with low plasticity select fill as well as using calcium sulfate instead of cement as a binder in the flexible base. These prospective changes resulted in a net decrease in the cost of the project by $2,506.81. Accepting the substitutions, however, would increase maintenance costs over the lifespan of the street so the substitutions were rejected. The apparent low bidder was over the budgeted amount and City staff requested additional CDBG funding to augment the construction fund. After several months Harris County came back with an additional $21,625, bringing the total construction funding to $117,535. Since the initial opening ofthe bids enough time has elapsed where the contractor can amendhis/her prices due to material and labor increases. The following is the amended low bid from TEXCOR Construction reflecting these changes (the bold indicates the change): . Paving $92,332.01 + $5,927.10 . Drainage $ ~,7690.99+ 1,505-.6& . Waterline $21,834.33 + no change · Contingencies $10,000.00 + no change The amended bid total is $140,369.03. City staff has notified the contractor and it is mutually agreed that the waterline portion ofthe contract will be omitted from the contract, reducing the contract price to $118,534.70. Public Works has agreed to extend the waterline and pay for the materials, as approved. Additionally, City will provide traffic control for the project at an additional savings of$5,401.29, bringing the construction project within budget ($113,133.41). Staff recommends awarding the bid to TEXCOR Construction for the paving and drainage ofN. 2nd Street. Action Required bv Council: 1. Consider and take action on an Ordinance to award a bid in the amount of$113,133.41 to TEXCOR Construction for the paving and drainage for North 2nd Street. 2. Direct Staff to issue a notice to commence construction. A d for Ci Co ncil A enda q -- d-f) --0 ~ Date