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<br />REQUEST FOR CITY COUNCIL AGENDA ITEM <br /> <br />Requested By: S. Gillett <br /> <br /> <br />Agenda Date Requested: <br /> <br />Appropriation <br /> <br />Source of Funds: <br /> <br />GEN904 <br /> <br />Department: <br /> <br />Public Works <br /> <br />Account Number: 015-9892-904-1100 <br /> <br />Report: <br /> <br />Resolution: <br /> <br />Ordinance: <br /> <br />xx <br /> <br />Amount Budgeted: N/A <br /> <br />Exhibits: <br /> <br />Ordinance <br /> <br />Amount Requested: $161,000 <br /> <br />Exhibits: <br /> <br />Al!:reement with Huitt~ZoIlars <br /> <br />Budgeted Item: YES <br /> <br />Exhibits: <br /> <br />RFQ Evaluation <br /> <br />SUMMARY & RECOMMENDATION <br /> <br />The decision by the City to use the design-build method for the proposed Police Facility requires that <br />specific steps be taken to comply with current state law. State law (Section 271-119 Local Government <br />Code) specifically requires that the governmental entity utilizing design-build shall select or designate an <br />engineer or architect independent of the design-build firm to act as its representative for the duration of <br />the project. If the engineer or architect is not a full-time employee, the entity shall select a consultant <br />based on demonstrated competence and qualifications. The City does not currently employ an engineer or <br />architect (defined as registered with the state). The City also has no experience with design-build. <br /> <br />Qualification statements were received from three (3) firms experienced in Program Management of <br />design-build projects. A selection committee reviewed the qualifications and ranked each firm based on <br />the criteria outlined in the Request For Qualifications (RFQ). The ranking form and recommendation is <br />attached. The top-ranked firm was identified as Huitt~Zollars, an engineering firm in Houston that has <br />extensive experience with design-build program management. Huitt~Zollars was requested to submit a <br />proposal to perform program management services to the city for this Project. The proposal is a part of <br />the attached agreement. An outline ofthe scope and cost is listed below: <br />· Request for Proposal Preparation Phase $ 75,000 <br />· Design-Builder Proposal Evaluation Phase $ 23,000 <br />· Design Development and Construction Phase $ 33,000 <br />· Construction Administration Phase $ 30,000 <br />Total $161,000 <br /> <br />Lump Sum <br />Hourly, Not to Exceed <br />Hourly, Not to Exceed <br />Hourly, Not to Exceed <br /> <br />With an estimated construction cost of $7M+, this contract represents approximately 2.3% of the total. <br />The preparation and evaluation of the Request for Proposals is as critical as the actual design-construction <br />of the project. <br /> <br />Action Required bv Council: Approve an ordinance authorizing the City Manager to execute an <br />agreement with Huitt~Zollars to perform Program Management services for the Policy Facility Project at <br />a cost not to exceed $161,000. <br /> <br /> <br />cJ1Ma <br /> <br />4---& - () 5 <br /> <br />Debra Feazelle, Ci <br /> <br />Date <br />