O-2005-2859 - Laserfiche WebLink

Browse Search

REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Reqnested: December 12. 2005 Requested By: Way~ Department: Planning Bud2et Source of Funds:CIP Funds 003 & 015 Account Nnmber:003-9890-878 & 015-9892-878 Report: Resolntion: Ordinance: X Amount Budgeted: S65,OOO Exhibits: Amount Requested: $60,000 1. 2. 3. Ordinance Contract for Services Proposal from Claunch & Miller, Ine. Budgeted Item: YES SUMMARY & RECOMMENDATION A long-standing goal of the Planning Department is comprehensive, reliable and accessible mapping of the City's water and sewer infrastructure systems. In the past 25 years, several efforts have been undertaken to address this goal. In 1981, the City's Utility Mapping Program (UMP) was initiated by undertaking a "Preliminary Phase" involving high school students drafting "Preliminary Utility Maps" from available construction drawings. The maps produced were not reliable, required continuous verification by City staff and did not include the areas of Collegeview and Bayshore M. U.D. In 1986, a new policy was established setting a course for final completion of the UMP. As a result, a majority of the City's utility features (i.e. fire hydrants, gate valves, manholes and cleanouts) were accurately surveyed and measured to provide data required for precise mapping of the City's water and sewer systems. However, subsequent efforts to map the large amount of survey data obtained proved to be largely unsuccessful due to technology, logistics and resource constraints. Today, with the recent procurement of Geographic Information Systems (GIS) and Global Positioning System (GPS) technologies, staff now has the tools needed to complete the effort originally begun. GPS technology will allow precise, quick and efficient collection of data from newly-constructed utility systems while GIS technology provides the means to accurately map the utility systems and to integrate related water and sewer system data to each utility feature. The GIS Division of the Planning Department has solicited and received a proposal for professional services to assist staff in completion of City's UMP. The rrrm of Claunch & Miller, Inc.(CMI) has extensive experience and success in similar projects for the cities of Galveston, Lufkin, Bellaire, Meadows Place, Humble, Spring Valley, and Hillshire Village as well as Harris County WC&ID #74. In addition, CMI was instrumental in helping to develop La Porte's GIS website application. Staff has met with Claunch & Miller to discuss and determine the scope of work and the company's proposal for assisting with completion of the project. As a result, a Contract for Services has been prepared for authorization by Council. The subject contract has been reviewed and approved by the City Attorney.