O-2006-2959 - Laserfiche WebLink

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Committee would review the proposed cost allocation for each Co-Participant, as well as examine recoupment costs due to Houston from past projects. Because La Porte was not involved in the expansion, I volunteered for the Financial Committee, and was appointed chairman. Both committees met numerous times over the next few months, and eventually reduced the scope and cost of the Project, as well as identifying costs not eligible for reimbursement to Houston. The estimated cost to the Authority is now $542,880. The City of Houston has prepared a new Amendment to Cost Sharing Agreement (Restated and Amended) to reflect the proposed expansion, upgrade and changes in ownership allocation with the Co-Participants. The Agreement also incorporates the change in operator from contract to the City of Houston. The City of Houston has agreed to be bound by similar contractual language as previous contract operators, and has reduced contract operational costs significantly. The new contract also allows the Co-Participants to convert back to contract operations should the need arise. The City of Houston requests that the new Amendment to Cost Sharing Agreement (Restated and Amended) be approved by the governing bodies of the Co- Participants before January 1, 2007 to allow the Houston to bid the Project and award bids in the coming year. The Authority's share of the Project ($542,880) would be payable after bids were tabulated and apparent low bidder identified, but before award by the Houston City Council. Estimated time schedule is as follows: . Executed agreement with Co-Participants . Advertise Project . Open Bids . Funds Due from Co-Participants . Award Contract If you have any questions, please advise . Page 2 January 2007 February 2007 April/May 2007 May/June 2007 June/July 2007