O-2008-3086 amendment to agreement/Sylvan Beach Shoreline Protection and Beach Nourishment Project

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: June 23, 2008 Appropriation Requested By: Stephen L. Barr Source of Funds: Fund 038 Department: Parks & Recreation Department Acc't Number: Report: _Resolution: _Ordinance: X Amount Budgeted: Exhibits: Amended Project Cooperation Agreement Amount Requested: 308,161 Exhibits: Budl1eted Item: YES NO X SUMMARY & RECOMMENDATION Earlier in the year City Council approved a Project Cooperation Agreement with the Texas General Land Office (TGLO) to partially fund the Sylvan Beach Shoreline Protection and Beach Nourishment Project through the Coastal Erosion Planning and Response Act (CEPRA). The engineering firm that designed and is administering the project for the state has submitted an estimated cost of construction of $3.2 million to fund the project. That estimate exceeds the proposed budget of $2.5 million that is currently allocated for the project under the current agreement. In order for the state to approve the project for letting, sufficient funding must be in place to meet the estimated cost. The Texas General Land Office has proposed an ainendment to the Agreement that will increase the project funding to $3,583,333 which will be sufficient to allow for bidding, plus some surplus funding for contingency, if needed. With this amendment to the agreement, TGLO has added $750,000 of state money to the project, and increased their share to 60% which reduces our share for the local match from 45% to 40% from $1,125,172, to $1,433,333, or an additional $308,161 for the project. Harris County has executed their agreement to pay up to $600,000 as their match for the project. The additional funding required to make the project happen is $270,747. This money is available through the La Porte Development Board funds, and while the board has agreed to participate in the project, the funding is contingent upon approval by the La Porte Development Corporation Board. Please note that all the funding discussed at this point are estimates. We are committing funds for 40% of the actual project costs, not the estimates; so we won't know how much the beach restoration and shoreline protection will actually cost until after the project is let, and bids are received. This amendment guarantees up to $750,000 additional funds from the Texas General Land Office, and our additional $308,161, if needed. Staff recommends approval of the amendment to the Project Cooperation Agreement to protect the Sylvan Beach Park shoreline from future deterioration and to restore the historic beach to Sylvan Beach. This project will have a tremendous positive recreational as well as economic impact on our city. Action Required bv Council: Consider approval of: AN ORDINANCE APPROVING. AND AUTHORIZING AN AMENDMENT TO THE ECT COOPERATION AGREEMENT BETWEEN THE CITY OF LA PORTE AND THE TEXAS GENERAL OFFICE TO PROVIDE CONSTRUCTION, CONSTRUCTION MONITORING, AND ADMINISTRATIVE CES FOR THE SYLVAN BEACH SHORELINE PROTECTION AND BEACH NOURISHMENT PROJECT ING TO THE TERMS OF THE AMENDMENT PROVIDED. Date