O-2008-3116 Teamwork Construction-linear connectivity amenities in the “E” Street ROW

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REQUEST FOR CITY COUNCIL AGENDA ITEM Requested By: Tim Tietjens Agenda Date Requested: er 22 2008 Appropriation Source of Funds: CDBG Department: Planning Account Number 032-9090-519-5110 Report: X Resolution: Ordinance: X Amount Budgeted: $168,200.68 Exhibits: Ordinance & Bid Tabulation CLP #08-5202 Amount Requested: $121,230.68 Exhibits: Budgeted Item: YES SUMMARY & RECOMMENDATION Harris County Community & Economic Development Department previously awarded the City a CDBG grant to extend and pave North 7th Street from Madison to the "E" Street ROW as well as a linear connectivity amenity along the "E" Street ROW from North 7th to North 2nd Street. The North 7th Street project was completed in FY 2007. The City now is ready to construct the linear connectivity amenity and has recently bid the project. As part of the City's leveraging funds, the Engineering Division designed and bid the project. As part of the project the City would also purchase the drinking fountains as well as provide all the water taps. On the first bidding period, the City received five (5) bids with a low bid of $96,177.00 from Teamwork Construction: . Paving . Landscaping . Irrigation $87,352.00 $8,825.00 not bid An addendum was sent out prior to the bid opening specifying that the irrigation portion of the project would be omitted from the bid package owing to the confusion on the part of the contractors as to how to bid the irrigation portion. Brooks Concrete submitted the second low bid at $130,370.25. This price included the irrigation. Staff recommends the best use of funds is to award low bid on Sections A & B to Teamwork Construction. We can write up some specifications for the irrigation and send out a quote form to irrigation firms and the bidder list for E Street. This should provide accurate quotes to award the irrigation separately. Weare seeking funding in the amount of twenty five percent over the above referenced low bid in order to purchase the drinking fountains for the project as well as provide more landscaping. Therefore, Staff recommends $121,230.68 for construction, which is well within the budget amount. Change orders will be issued to the Contractor for more landscaping and a separate contract will be awarded to an irrigation specialist. The requested amount is one hundred percent of the remaining budget the City has with Harris County.