O-2009-3129 approving updated Employee Policy Handbook

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Definition of Misconduct and Dishonesty For purpose of this policy, misconduct and dishonesty include but are not limited to: • Violations of the City of La Porte Employee Policies handbook. • Theft or other misappropriation of assets, including assets of the city, our citizens, suppliers or others with whom we have a business relationship • Misstatement and other irregularities in the City of La Porte records, including the intentional misstatement of the results of operations • Wrongdoing • Forgery or other alteration of documents with the intent to defraud. • Fraud and other unlawful acts • Any similar acts • This Policy does not supersede other policies (i.e. credit card policy, travel policy etc.) The City of La Porte specifically prohibits these and any other illegal activities in the actions of its employees, managers, executives and others responsible for carrying out the organization's activities. Policy and Responsibilities Reporting It is the responsibility of every employee, supervisor, manager and executive to immediately report suspected misconduct or dishonesty to their supervisor. Supervisors, when made aware of such potential acts by subordinates, must immediately report such acts to their supervisor. Any reprisal against any employee or other reporting individual because the individual, in good faith, reported a violation is strictly forbidden. Additional responsibilities of Supervisors All employees have a responsibility to report suspected violations. However, employees with supervisory and review responsibilities at any level have additional deterrence and detection duties. Specifically, personnel with supervisory or review authority have three additional responsibilities First, you must become aware of what can go wrong in your area of authority. Second, you must put into place and maintain effective monitoring, review and control procedures that will prevent acts of wrongdoing. Third, you must put into place and maintain effective monitoring, review and control procedures that will detect acts of wrongdoing promptly should prevention efforts fail. Authority to carry out these three additional responsibilities is often delegated to subordinates. However, accountability for their effectiveness cannot be delegated and will remain with supervisors and managers. Assistance in effectively carrying out these responsibilities is available upon request through the City Manager's Office. 13