O-2009-3129 approving updated Employee Policy Handbook

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Upon an employee's return to employment following military service, the City will provide health insurance coverage immediately, even if a waiting period is normally required for new or returning employees. In addition, a returning employee will not be subjected to exclusions from coverage unless the exclusions apply to injuries or conditions that were incurred as a result of military service. Other Benefits — While on paid military leave, employees continue to accrue vacation, sick leave and other benefits provided to other employees on paid leave. The City will also continue to pay the premium for any City -provided life insurance while the employee is on paid military leave. TMRS — Typically, an employee's period of uniformed service is deemed to constitute service for purposes of vesting and benefit accrual. Thus, employees earn service credit for time spent on active duty military leave. Service time is credited when an employee returns to work. To qualify for service credit, an employee must: return to work for the City within 90 days after discharge; receive an honorable discharge; and timely complete the necessary application. In order to receive monetary credit, an employee has the lesser of 5 years or 3 times the length of the military service to make up any TMRS contributions that were missed while on military leave. Returning from Leave - Reemployment Rights — Employees who complete their military service will be re- employed in accordance with federal law. Deadline to Notify City of Intent to Return to Work — The deadline for an employee to return to work and/or notify the City that he/she intends to return to work following military leave depends upon how long the employee's military service lasted: A) For service of less than 31 days, employees have 8 hours following their return home from service to report for their next scheduled work period. B) For service between 31 days and 180 days, employees have 14 days following their release from service to apply for reemployment. For service of more than 180 days, employees have 90 days following their release from service to apply for reemployment. These deadlines may be extended for 2 years or more when an employee suffers service -related injuries that prevents him/her from applying for reemployment or when circumstances beyond the employee's control make reporting within the time limits impossible or unreasonable. Required Documentation — To qualify to return to work, an employee returning from leave must provide documentation of the length and character of his/her military service. Also, evidence of discharge or release under honorable conditions must be submitted to the City if the military leave lasted more than 31 calendar days. ER