O-2009-3175 amend 2008-2009 Fiscal Year Budget

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From: To: Cc: Subject: Date: Barr Steohen Bottoms Ron; Joerns John Dolbv. Michael; Wolnv. Shellev FW: Sylvan Beach - Proposed plan to address change orders Wednesday, August 19, 2009 5:08:06 PM Hello all Per the attached email below, the additional City of La Porte funding needed for the two change orders, as discussed in executive staff meeting, is $45,600 (TGLO will fund $38,400). I spoke with Michael Dolby this afternoon and it is his opinion that we could easily draw down the General Fund Balance to cover this shortfall without any major repercussions. The argument could be made that Harris County should foot the bill for the storm sewer re-route in that it drains county property. However, the County had a "not to exceed" clause in our Interlocal Agreement with them for this project, of $600,000. That money has been paid so we can't go back to them to ask for more. As you may recall, there was excess funds in this project account totaling $280,000 that was returned to the General Fund because I thought we weren't going to need it (which is actually where we are proposing to take it back from). In hindsight, I should have kept a portion of it... At any rate, this is where we are. I need to respond to Dennis ASAP so they can prepare the new Amendment to the Project Cooperation Agreement. Thanks in advance for your help on this. Stephen -----Original Message----- From: Dennis Rocha [mailto:Dennis.Rocha(ci)GLO.STATE.TX.US] Sent: Wednesday, August 19, 2009 4:47 PM To: Barr, Stephen Cc: Benjamin Au; Jason Nezamabadi; Lorrie Council Subject: Sylvan Beach - Proposed plan to address change orders Hello Stephen, The GLO has considered contingency options for moving forward on the change orders to address the additional stone needed for completion of the northernmost groin (#4) and the rerouting of the newly discovered 18* storm water drain that currently exits toward the south beach. The GLO proposes the following plan to the City: Priority #1 * in need of immediate attention Prepare Change Order #2 for the contractor to purchase and place an estimated 1,000 tons of additional armor stone to complete groin #4 and to complete the gap in the revetment for the first storm drain extension. Total cost: $64,000 ($64jton contract price) CEPRA share: 60% ($38,400) Partner share: 40% ($25,600) Priority #2 * not of immediate attention Prepare Change Order #3 for the contractor to re-route the storm water drain to an exit point south of the project boundary. Total cost: $20,000 (initial contractor estimate only; not confirmed) CEPRA share: 0% ($0.0) Partner share: 100% ($20,000) c.