O-2009-3192 qualification of bidders,certain city projects; raising threshold from $500,000 to $100,000

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: October 12. 2009 Appropriation Requested By: S. Gillett Source of Funds: N/A Department: Public Works Account Number: N/A Report: Resolution: Ordinance: x Amount Budgeted: NI A Exhibits: Ordinance Amount Requested: ~/A Exhibits: Markup of Chan2es Budgeted Item: N/A Exhibits SUMMARY & RECOMMENDATION Chapter 2 of the Code of Ordinances includes the administration of Public Works Contracts. Section 2- 106 was codified in 1991. The original ordinance (Ord. 1476) was passed on October 28, 1985 to establish the prequalification of contractors for projects over $300,000. Section 2-016 was amended on February 26, 2007 to require prequalification for projects over $500,000. At the Workshop on September 28,2009, changes were proposed to eliminate the prequalification of projects, raising the threshold from $500,000 to $1,000,000, include the requirement to have qualification statements submitted as a part of the bid package, and changing the requirement for financial statements to include only the apparent low bidder. These changes are proposed to streamline the process of identifying qualified bidders and increase the number of bidders while maintaining the ability of the city to ensure large projects are awarded to qualified and financially stable contractors. The attached ordinance accomplishes these goals, and amends the Code of Ordinances to reflect these changes. The attached ordinance mark-up also identifies deletions and additions to the Code. Council: Approve an ordinance amending Section 2-106 and 2-107 of the Code of tb /1/ h1 Date