09-18-07 Regular Meeting of the Chapter 172 Employee Retiree Insurance and Benefits Board Meeting

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ChaDter 172 EmDlovee Retiree Insurance and Benefits Board Meetina Minutes Notice is hereby given of a regular meeting of the Chapter 172 Employee Retiree Insurance and Benefits Board to be held on October 15, 2008 at 5:30 PM, at City Hall in the Council Chamber, 604 West Fairmont Pkwy, La Porte, Texas, regarding the items according to the agenda below: 1. Call to Order The meeting was called to order at 5:42 pm 2. Consider approval of minutes from September 18, 2007 meeting Sammy made a motion to table the minutes, Clark seconded the motion. 3. Discuss a Smoking Cessation Program The Committee discussed covering the smoking cessation drug Chantix. Matt wanted to cover the drug at 100%; Sammy thought $25 was fair. The recommendation was to cover it one-time only for a lifetime at $25. Sammy made a motion, Michael seconded the motion. 4. Discuss a Wellness Program The committee was informed that Concentra would be administering biometric screening for all employees. The committee discussed incentives for employees participating in the Biometric Screening process. One incentive was to provide a free membership to the Fitness Center, The committee also talked about giving employees money in their HealthFund. Michael thought $50-$75 was fair. Matt agreed with $50 towards the HealthFund. Michael made a motion, Matt seconded the motion. 5. Discuss coverage of Infertility Procedures The committee discussed the idea of covering a portion of the cost of invitro fertilization. Michael thought $3,000 was a good amount. Michael made the motion, Matt seconded. 6. Discuss Retiree Benefit Plan for Retirees who retired prior to January 1, 2006. The committee discussed a situation in which an employee who retired from the City effective 10/31/2003 and was paying the active employee rate for retiree medical coverage. The employee came back to work for the City on July 5, 2005 and retired again August 22, 2008. The employee thought they should still be billed the active employee rate and not fall under the current policy which would require the employee to meet the 80 point rule. Since the employee did not meet the 80 point rule, the employee would be billed at the COBRA rate. Matt said he did not think we should change the rules for one person, however, he would like to do away with the 80 point rule. 7. Discuss the 80 point rule for Retiree Coverage Matt would like to do away with the 80 point rule. Clark wanted to make sure that the Employee Handbook was modified to read that employees who do not meet the 80 point rule can purchase coverage at the full cost. Matt would like to look into changing the policy to allow for someone with 20 years of service to pay a percentage of the cost of medical coverage rather than having to meet the 80 point rule. Matt stated he would like to talk about this further. A motion was made to change the policy manual to state employees could purchase coverage at the full cost. Clark made a motion and Michael seconded. 8. Administrative Reports Heather informed the committee the Enrollment meetings would take place from October 6th - October 10th; Open Enrollment would be held from October 13th - October 31st and the Biometric Screening would take place October 27'h - October 31st.