09-20 and 09-21-10 Special Called Regular Meeting of Fiscal Affairs Committee

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TABLE OF CONTENTS I. Background............................. ....................... ....................................................................................... 4 II. Executive Summary....................................... ................................... .............. .....................................4 III. Project Description............... ........................ .................................... ...................................................5 1. Nature of the Engagement .............................................................................................................5 2. Exhibits and Conti d entiality ................... ..................................... ..................................................5 3. Procedures ............. .......... ......................... ....................................................................................... 5 IV. Detail of Procedures Performed ............................. .............................................................. .............. 6 1. Obtain Further Understanding of Five Points Project................................................................6 2. Review All Expenditures Coded to the Project and Compare to Applicable Policies ..............7 3. Review EDC Project Plan and Associated Documents for Compliance with State Statutes ...8 4. Prepare a Timeline of Events Associated with the Project .......................................................11 5. Question Officials About an Alleged Meeting on 10/1/2008......................................................11 6. Review URS Contract and Supporting Documents for Accuracy and Compliance...............12 7. Review Process for Selection of Proj ect Engineer and Contractor ..........................................15 8. Verify Filing of Conflict ofInterest by Board Member ............................................................16 9. Verify Authorization for Expansion of Project Funding ............................................................18 .10. Review Transactions Between City and Developer ...................................................................18 11. Review Real Estate Transaction Between City, Board, and Developer ...................................21 Disclaimer and Limit on Report Use .......................................................................................................24 The following exhibits are referenced in this document but are bound separately because of their size and because some exhibits contain information not subject to open records request. EXHIBIT 1 - City Purchasing Policy EXHIBIT 2 - Development Corporation Bylaws EXHIBIT 3 - 2010 Texas Municipal Procurement Laws Made Easy EXHIBIT 4 - Local Government Code Chapter 252 EXHIBIT 5 - Copy of General Ledger Detail for Project EXHIBIT 6 - Test of Transactions Summary EXHIBIT 7 - Memorandum of Understanding EXHIBIT 8 - Timeline of Events EXHIBIT 9 - Questionnaires on Meeting EXHIBIT 10 - URS Invoice Detail 11/25/08 EXHIBIT 11 - URS Invoice Detail 02/20/09 EXHIBIT 12 - URS Invoice Detail 04/10/09 EXHIBIT 13 - URS Invoice Detail 05/11/09 EXHIBIT 14 - URS Invoice Detail 06/19/09 EXHIBIT 15 - URS Invoice Detail 07/17/09 EXHIBIT 16 - URS Invoice Detail 08/06/09 EXHIBIT 17 - URS Invoice Detail 09/23/09 EXHIBIT 18 - URS Invoice Detail 10/14/09 EXHIBIT 19 - Contract with URS EXHmlT 20 - URS Project Proposal EXHIBIT 21 - Summary of Reimbursed Expenses for URS EXHIBIT 22 - Indirect/Direct Reimbursable Expenses EXHIBIT 23 - Professional Services Procurement Act 2