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<br />CITY OF LA PORTE <br />GENERAL TERMS & CONDITIONS <br /> <br />1. RECEIPT AND OPENING OF PROPOSALS <br />The City of La Porte, (hereinafter called the "Owner"), invites proposals on the form <br />attached hereto. Sealed proposals shall be submitted including one (1) marked original <br />and three (3) duplicate on the original forms and clearly marked with RFP number <br />and description. Owner will receive proposals at the Purchasing Office, 2963 N. 23rd <br />Street, La Porte, TX 77571. Proposals will be publicly opened immediately after the <br />closing hour of said date. Vendor name only will be read aloud so as to avoid disclosure <br />of contents. <br /> <br />Any proposal received after the time and date specified shall not be considered. <br /> <br />The Owner may not consider any proposal not prepared and submitted in accordance with <br />the provisions hereof and may waive any informalities or reject any and all proposals. Any <br />proposal may be withdrawn prior to the scheduled time for the opening of proposals or <br />authorized postponement thereof. <br /> <br />2. PROPOSAL MODIFICATIONS <br />Any offeror may modify their proposal by written communication at any time prior to the <br />scheduled receipt of proposals, provided such communication is received by the Owner <br />prior to closinQ time. The communication should not reveal the proposal price, but should <br />provide the addition or subtraction or other modification so that the Owner will not know <br />the final prices or terms until the sealed proposal is opened. <br /> <br />Owner shall not provide interpretation of the meaning of the plans, specifications or other <br />pre-proposal documents to any bidder orally. Such communication must be in writing. <br /> <br />Every request for such interpretation should be in writing addressed to the Purchasing <br />Manager. 2963 23rd Street, La Porte, TX 77571 or e-mailed to purchasinQ{CQlaportetx.Qov. <br />All requests shall be received at least five (5) days prior to the scheduled time for receipt <br />of proposals. Any and all such interpretations and any supplemental instructions, will be in <br />the form of written addenda to the specifications which, if issued, will be submitted to all <br />prospective offerors not later than three (3) working days prior to the scheduled time for <br />receipt of proposals. Failure of any bidder to receive any such addendum or interpretation <br />shall not relieve offeror from any obligation of submitted proposal. All addenda issued <br />shall become part of the contract documents and must be acknowledged as received on <br />submitted document. <br /> <br />3. METHOD OF AWARD <br />Evaluation will be based on the criteria stated in the RFP. The best proposal submitted <br />by a responsible offeror will be negotiated with the City of La Porte. If proposal amounts <br />exceed the available funds to finance the contract, the Owner may reject all proposals or <br />may award the contract on a negotiated proposal with deductible alternates applied in <br />numerical order in which they are listed on the Form of Proposal, as produces a net <br />amount, which is within the available funds. <br /> <br />8 <br />