O-2022-3868 Approving an Amendment to the Budget for FY 2021-2022

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: February 14, 2022 Requested By: Ray Mayo, Director Department: Public Works C: Report C Resolution (- Ordinance Exhibits: Consultant Proposal for Utility Relocations, Project estimate, Conflict Listing Appropriation Source of Funds: Account Number: Amount Budgeted: $ 0 Amount Requested: $99,095.00 Budgeted Item: �- Yes Ce No SUMMARY & RECOMMENDATION Texas Department of Transportation (TxDOT) intends to provide drainage improvements in conjunction with the widening of State Highway 146 from Spencer Highway to Red Bluff. Multiple water and sewer lines cross the Highway 146 corridor in this section. Four (4) of these have been determined to have a conflict with the proposed drainage improvements. Two (2) of these conflicts will require the pipes to be relocated at deeper depths to avoid the conflict. The two (2) remaining conflicts are able to remain in place, but will require a concrete encasement to protect the utility. Cobb Fendley, has been involved in many phases of the TxDOT 146 widening and has provided a proposal for design and coordination of utility agreements to meet TxDOT requirements. This scope of this work was not available during the budget planning process. Funds can be appropriated by a budget amendment. To minimize cost, disruption to traffic flow, and delays to the widening project, construction work to address the utility conflicts will be conducted in conjunction with the widening project. A TxDOT contractor will perform the work and the City will have input and oversight of the work specific to the utility lines. An agreement will be negotiated for the actual construction costs and funds will be programmed for the FY 22-23 budget. Construction costs are currently estimated at $782,520.00 Staff recommends approval of a budget amendment and acceptance of the proposal from Cobb Fendley to provide these professional engineering services for the City of La Porte. Benefits: Design efforts can be accomplished in a suitable timeframe. Construction efforts can be combined into the highway improvement project. Liabilities: 0 Conflict information was not available during budget planning process.