O-2022-3866 to update the City's records and information management program

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SECTION 10. Department/Division Information Management Teams. A. Each department/division shall have an information management team consisting o£ i ) the department's/division's information administrator, who is the chair of the team; 2) a City Secretary's staff member; and 3) for a department that has more than one division or physical location: a) at least one employee, designated by the director, who is responsible for information management in each division in the department; and b) at least one employee, designated by the director, who is responsible for information management in each separate location of the department. B. The information management team shall: 1) meet at intervals set by the information management program; 2) review the records retention schedule and records management practices at intervals set by the City's Records Management Officerto determine whetherthe departmental/divisional practices are in compliance with the information management program, and implement corrective action for program compliance; 3) complete reports required by the City's Records Management Officer; and 4) complete training required by the information management program. SECTION 11. Records Retention Schedules. The Records Management Officer and Records Manager, in compliance with the latest TSLAC record retention schedules, as amended, shall review the City's program to determine if City practices justify additional modification of the schedules. SECTION 12. Records Storage. The City Secretary shall coordinate with the City Manager and IT Manager maintain adequate records storage, both physically and digitally, as needed to properly administer the City's records management program. The Records Management Officer shall determine if a City archives is necessary for the security and maintenance of and access to historical materials. If established, the Records Management Officer shall establish policies and procedures regulating the operations and use of such archives. SECTION 13. The City Council officially finds, determines recites and declares that a sufficient written notice of the date, hour, place, and subject of this meeting of the City Council is posted at a place convenient to the public at the City Hail of the City for the time required by law preceding this meeting, as required by Chapter 551, Texas Government Code; and that this meeting has been open to the public as required by law at all times during which this ordinance and the subject matter thereof has been discussed, considered, and formally acted upon. The City Council further ratifies, approves, and confirms such written notice and the contents and posting thereof. SECTION 14. This ordinance shall take effect and be in force from and after its passage and approval. PASSED AND APPROVED this, the.w day ofUyac—qa4,2022. CITY OF LA PORTE, TEXAS Louis APPROVED: T Clark T. Askins, Assistant City Attorney