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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Agenda Date Requested: December 13 2010 <br />Requested By: S. Gillett <br />Department: Public Works <br />Report: X Resolution: Ordinance <br />o . <br />Exhibits: Bid Tabulation <br />Appropriation <br />Source of Funds: Funds 033 & 049 <br />033 - 7071 -531 -1100 <br />Account Number: 049 -9892- 943 -5110 <br />$700,000 <br />Amount Budgeted: $187,288 <br />$525,413.30 <br />Amount Requested: $ 81,096.00 <br />Budgeted Item: YES <br />Exhibits: Geotechnical Proposal <br />SUMMARY & RECOMMENDATION <br />On May 10, 2010, the City Council approved an agreement with Cobb Fendley & Associates to provide professional <br />engineering services to provide design, bidding and construction phase services for the South 8' Street Paving and <br />Drainage and Improvement Project. Cobb Fendley was previously engaged to design new headwalls for the Golf <br />Course Tunnel. Bids were received and rejected for the Golf Course Tunnel on March 31" and July 26` because <br />bids exceed the budget ($118,750 and $139,673 respectively). Staff combined the two projects to get better pricing <br />on the Golf course Project. <br />Bids were opened on November 16, 2010. A total of fourteen (14) bids were received (see attached bid tabulation). <br />Low bid was submitted by Matula & Matula Construction, Inc., a contractor located in Lake Jackson, The Engineer <br />has checked references and recommends award. Low bidder bid $100,891.70 for TexDOT -style retaining walls <br />(formed concrete) for the Golf Course tunnel. The original concept was for Segmented Retaining Walls (decorative <br />block construction). The Contractor has offered a $23,657.70 deduct to construct the segmented walls. Change <br />Order No. 1 reflects this saving, and is recommended. <br />The City has received a proposal for materials and soils testing for both projects from Professional Services <br />Industries, Inc. (PSI) (proposal attached). <br />The proposed budgets for both Projects are as follows: <br />South gth Street <br />Construction <br />$473,064.30 <br />5% Contingency <br />23,653.00 <br />Materials Testing <br />28,696.00 <br />Total <br />$525,413.30 <br />Golf Course Tunnel Walls <br />$77,234.00 <br />3,862.00 <br />$81,096.00 <br />Action Required by Council: Award bid for South 8 €h Street Paving and Drainage Improvements ($473,06430) <br />and Golf Course Tunnel Walls ($77,234.00) and approve Change Order No. I to Matula & Matula Construction, <br />Inc. for a total of $550,298.30, authorize contract with PSI for materials and soil testing services for a total of <br />$28,696.00 and a 5% contingency of $27,515 ($23,653 — South 8"' and $3,862 — Golf Course). <br />Approved for City Council Agenda <br />c �- t -{ <br />1:- <br />f�J <br />Ron Bottoms, City Manager Date <br />