03-12-12 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: March 12, 2012Appropriation Requested By:Stephen L. BarrSource of Funds: Fund 15 015-9892-620-1100 Department:Parks & RecreationAcc’t Number:015-9892-621-1100 $100,000 Report:XResolution: Ordinance: Amount Budgeted: $45,000 $ 61,942 Attachments:Buy Board Proposal #346-10Requested: $3,162 Attachments:Budgeted Item(s): YES XNO SUMMARY & RECOMMENDATION City Council approved funding in this year’s Capital Improvement Budget for replacement of play equipment at Creekmont Park and installation of new play equipment at Bay Oaks Park. Bay Oaks Park is adjacent to the old site of the Bay Oaks Elementary School,which had a playground. When the school was moved to its new site on McCabe,there was no playground available for this community. The play equipment will be Miracle® brand, which matches our equipment in other parks in the City’s park system. The park benches for the new La Porte Dog Park will also be purchased as a part of this package. May Recreation Equipment & Design, L.P. has been chosen to provide the play equipment and benches discussed above. May Recreation is an authorized Miracle® distributor for Southeast Texas. Because they have met the bidding requirements for the State of Texas for the Buy Board, they are eligible for selection for this project(Proposal #346-10)in an amount not to exceed $65,107, with $61,942 for the playequipment and freight, and $3,162 for the dog park benches.The City has purchased parks and play equipment from May Recreation for many years. Miracle brand park and play equipment has a reputation for excellence and also provides an industry standardwarranty. The equipment will be installed by force account. Project Benefits, Liabilities, and Operating Costs: The replacement of worn out play equipment at Creekmont and the addition of new play equipment at Bay Oaks Park will be a significant benefit for the citizens of La Porte and add to the quality of life. The play equipment at Creekmont Park was installed in 2000 and is significantly worn. Replacement of this equipment could avoid possible future liabilityissues.Additional operating costs are expected to be minimal. Staff will complete one additional play equipment inspection per month; there should be little or no repairs necessary for the near future. Action Required by Council: Consider approval or other actionauthorizing the BuyBoard purchase of play equipment and park equipment for Creekmont Park, Bay Oaks Park, and the La Porte Dog Park for a sum not to exceed $65,107 Approved for City Council Agenda ___________________________________________________________ Steve Gillett,InterimCityManagerDate