12-10-12 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested:December 10, 2012 Source of Funds: Vehicle Replacement Requested By:Donald Ladd Account Number:00950515228050 Department:Fire Amount Budgeted: Report: XResolution:Ordinance: Amount Requested: Exhibits:Memorandum of Agreement Budgeted Item:YES Exhibits: Exhibits SUMMARY & RECOMMENDATION As approved in the April 9, 2012 city council meeting the FireDepartmenthas negotiated pricing for upcoming fire department truck purchases. These fire trucks, with the exception of one, areto be replaced in the upcoming years due to vehicle replacement per the city 20 year replacement policy. The remaining truckis in need of replacement due to substandardperformance. Each truck purchase must be approved by Council at time of order. Buy Board Price: Truck 1October 2012$414,323.00* Truck 2October 2013$418,462.86(1%) Truck 3October 2014$424,730.20(1 ½%) Truck 4October 2015$431,091.55(1 ½%) Truck 5October 2017$444,101.84(1 ½%) th *Truck approved at the March 12council meeting The existing agreement with the pricing outlined above has already saved the City approximately 2-3% on the purchase of Truck 2, as current pricing for this same vehicle is running approximately 3-5% higher than last year’s truck. The City, through this agreement, saw a 1% increase in cost over last year. The Fire Department is now ready to order the second truck in the agreement to be delivered budget year 2013-2014.Fire department is requesting a maximum of $6,500.00(1.5% of the total cost) in additional contingency inorder to make adjustments to lighting, communication and safety equipment due to NFPA and Sate recommendations.Firm pricing will be available on these safety and efficiency modifications at the time of the formal bid award for Council consideration.