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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Budget <br />Agenda Date Requested: December 9, 2013 <br />Source of Funds: Motor Pool <br />Requested By:David Mick <br /> <br />Account Number: Various <br />Department:Public Works <br />Amount Budgeted:$ 285,194.00 <br />Report: X Resolution: Ordinance: <br /> <br />Amount Requested: $ 270,025.77 <br />Exhibits:Bid Tabulation <br />Budgeted Item:YES <br />Exhibits: Public Purchase Access Report <br />Exhibits <br />SUMMARY & RECOMMENDATION <br />Sealed bids (#14003) were received on November 19, 2013for replacement of nine pickup <br />trucks, one half ton crew cab pickup, and one one-ton cab/chassis with service body, one three <br />yard dump truck, and one 12 foot flat bed truck.Bids were accessed online bytwentytwo <br />vendors with five returning bids. Low bid meeting specifications or best value are as follows: <br />BIDDERITEMBUDGETEDBIDUSER <br />Randall ReedNine-½ ton Pickup Trucks156,020.00$150,300PARK <br />INSP PW <br />ENG <br />Sam Pack’s Ford*Nine-½ ton Pickup Trucks156,020.00147,442.77PARK <br />INSP PW <br />ENG <br />One-Half Ton Crew Cab 28,825.0022,820.00PD <br />Pickup <br />One-One ton cab/chassis with29,727.0029,375.00PARKS <br />service body <br />Caldwell Country <br />Dual rear wheel Crew 38,279.0034,590.00PW <br />Ford <br />cab/chassis with 12 foot flat <br />bed <br />Silsbee FordDual rear wheel Cab/chassis 32,343.0035,798.00PW <br />with 3 yd dump body <br />TOTAL$285,194.00$270,025.77 <br />*The Texas Smart Buy Program(available through the State) cost for the nine ½ ton pick-up trucks was <br />lower than the low bid cost.Staff recommends that City Council reject the bids receivedfrom Randall <br />Reed in amount of $150,300and authorize purchase through the Smart Buy Program(via Sam Pack’s <br />Ford). <br /> <br />