02-09-15 Regular Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM February 9, 2015February 9, 2015AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Sewer RehabSewer Rehab--Fund Fund Dave Mick Dave Mick Requested By: Source of Funds:Source of Funds: 018 018 Public Works Public Works Department: Account Number:Account Number: Report:Resolution:Resolution:Ordinance:Ordinance: 350,000 350,000 Amount Budgeted:Amount Budgeted: Other: 175,000 175,000 Amount Requested:Amount Requested: Attachments :Attachments : Budgeted Item:Budgeted Item:YESYESNONO 1. October 14, 2013 Agenda Request1. October 14, 2013 Agenda Request 2. September 2013 Bid Tab2. September 2013 Bid Tab 3. North Houston Pole Line Concurrence to 3. North Houston Pole Line Concurrence to Extend 4. FY 2014 Contract Language providing for 4. FY 2014 Contract Language providing for extensionextension SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS The City of La Porte Sanitary Sewer Overflow Elimination Program includes an annual allocation of $350,000 for The City of La Porte Sanitary Sewer Overflow Elimination Program includes an annual allocation of $350,000 for the repair, replacement and/or rehabilitation of the Citythe repair, replacement and/or rehabilitation of the Citys wastewater collection infrastructure. A typical allocation s wastewater collection infrastructure. A typical allocation for contract sanitary sewer pipe bursting and/or slipfor contract sanitary sewer pipe bursting and/or slip--lining is $150,000 to $185,000/year. lining is $150,000 to $185,000/year. In October 2013, City Council awarded the FY 2014 sewerIn October 2013, City Council awarded the FY 2014 sewer--rehabilitation contract to North Houston Pole Line rehabilitation contract to North Houston Pole Line with a total allocation of $182,350. The contract language included a provision that the contract could be renewed with a total allocation of $182,350. The contract language included a provision that the contract could be renewed a second year at the same unit prices with the concurrence of both the City and contractor. a second year at the same unit prices with the concurrence of both the City and contractor. North Houston Pole Line successfully completed the FY 2014 work requested by the City and have agreed to North Houston Pole Line successfully completed the FY 2014 work requested by the City and have agreed to North Houston Pole Line successfully completed the FY 2014 work requested by the City and have agreed to North Houston Pole Line successfully completed the FY 2014 work requested by the City and have agreed to honor the contract prices for a second year. The FY 2014 unit prices were typically well below the prices honor the contract prices for a second year. The FY 2014 unit prices were typically well below the prices provided by competing bidders. Work anticipated in this FY 2015 renewal includes rehabilitation of the Somerton provided by competing bidders. Work anticipated in this FY 2015 renewal includes rehabilitation of the Somerton and Lazybrook sanitary sewers and other priorities as they arise throughout the year. Staff is recommending that and Lazybrook sanitary sewers and other priorities as they arise throughout the year. Staff is recommending that the FY 2014 North Houston Pole Line contract be renewed for an additional year at $162,000 and a contingency the FY 2014 North Houston Pole Line contract be renewed for an additional year at $162,000 and a contingency of $13,000 for a total FY 2015 allocation of $175,000. of $13,000 for a total FY 2015 allocation of $175,000. Action Required of Council:Action Required of Council: Consider approval or other action to renew the 2013 contract with North Houston Pole Line for sanitary sewer Consider approval or other action to renew the 2013 contract with North Houston Pole Line for sanitary sewer repair, replacement and/or rehabilitation with an approved allocation of $175,000 including a $13,000 contingency. repair, replacement and/or rehabilitation with an approved allocation of $175,000 including a $13,000 contingency.