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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM
<br />November 9, 2015November 9, 2015AppropriationAppropriation
<br />Agenda Date Requested:Agenda Date Requested:
<br />General Fund CIPGeneral Fund CIP
<br />Traci LeachTraci LeachSource of Funds:Source of Funds:
<br />Requested By:Requested By:
<br />Account Number:Account Number:
<br />AdministrationAdministration
<br />Department:Department:
<br />$20,000.00$20,000.00
<br />Amount Budgeted:Amount Budgeted:
<br />Report:Resolution:Resolution:Ordinance:Ordinance:
<br />$5,000.00$5,000.00
<br />Amount Requested:Amount Requested:
<br />Other:
<br />Budgeted Item:Budgeted Item:YESYESNONO
<br />AttachmentsAttachments : :
<br />1. Memorandum of Agreement for Fairmont Memorandum of Agreement for Fairmont
<br />Park Homeowners AssociationPark Homeowners Association
<br />2. Email from Homeowners Association Email from Homeowners Association
<br />PresidentPresident
<br />3. Equipment Quote Equipment Quote
<br />SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS
<br />As part of the FY 2016 budget, the Council approved funding for Community CoAs part of the FY 2016 budget, the Council approved funding for Community Co--op projects, where the op projects,
<br /> where the
<br />City would partner with HOAs and other neighborhood groups to complete small beautification and City would partner with HOAs and other neighborhood groups to complete small beautification
<br /> and
<br />quality of life projects. A total of $20,000 was budgeted with a maximum City contribution per project of quality of life projects. A total of $20,000 was budgeted with a maximum City
<br /> contribution per project of
<br />$5,000. All projects would be considered on a first come, first served basis. At this time, staff is $5,000. All projects would be considered on a first come, first served basis.
<br /> At this time, staff is
<br />working with several groups on potential projects; Bayside Terrace Civic Club HOA had a project working with several groups on potential projects; Bayside Terrace Civic Club HOA had
<br /> a project
<br />approved for $5,000 in October 2015, and Bay Point Townhomes is currently in process (but not approved for $5,000 in October 2015, and Bay Point Townhomes is currently in process (but
<br /> not
<br />approved by the Council) as well, which leaves an available balance of $10,000 this year.approved by the Council) as well, which leaves an available balance of $10,000 this year.
<br />Fairmont Park HOA has obtained a quote for picnic tables, trash cans, benches, and BBQ pits (three for Fairmont Park HOA has obtained a quote for picnic tables, trash cans, benches,
<br /> and BBQ pits (three for
<br />each type of equipment). The quote attached for this equipment is from a Buy Board vendor, so this each type of equipment). The quote attached for this equipment is from a Buy Board
<br /> vendor, so this each type of equipment). The quote attached for this equipment is from a Buy Board vendor, so this each type of equipment). The quote attached for this equipment is
<br /> from a Buy Board vendor, so this
<br />pricing is set and no additional quotes are required. Additionally, there is approximately 400 feet of pricing is set and no additional quotes are required. Additionally, there is
<br /> approximately 400 feet of
<br />fencing along Collingswood Dr. that the HOA would like included in the project. The fencing component fencing along Collingswood Dr. that the HOA would like included in the project.
<br /> The fencing component
<br />of the project will require additional solicitation of quotes. However, the Fairmont HOA has indicated it of the project will require additional solicitation of quotes. However, the
<br /> Fairmont HOA has indicated it
<br />would cover any portion of the fence quote that was above the Citywould cover any portion of the fence quote that was above the Citys maximum contribution amount of s maximum contribution
<br /> amount of
<br />$5,000.
<br />The total project cost is estimated to be $10,000. The HOA is asking for the City to contribute $5,000, The total project cost is estimated to be $10,000. The HOA is asking for the
<br /> City to contribute $5,000,
<br />the maximum available for the project. Pursuant to the attached Memorandum of Agreement, the City the maximum available for the project. Pursuant to the attached Memorandum of Agreement,
<br /> the City
<br />will handle the procurement and installation of the improvements. Fairmont HOA will provide a check to will handle the procurement and installation of the improvements. Fairmont HOA
<br /> will provide a check to
<br />the City for the HOA share of the project within 30 days of execution of the Agreement.the City for the HOA share of the project within 30 days of execution of the Agreement.
<br />As this would be an addition to a CityAs this would be an addition to a City--owned and maintained facility, the onowned and maintained facility, the on--going maintenance going maintenance
<br />
<br />responsibility would lie with the City. Estimated maintenance costs are expected to be minimal, as the responsibility would lie with the City. Estimated maintenance costs are expected
<br /> to be minimal, as the
<br />life of the proposed improvements are somewhere in the 10life of the proposed improvements are somewhere in the 10--15 year range. 15 year range.
<br />
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