04-25-16 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEMREQUEST FOR CITY COUNCIL AGENDA ITEM April 25, 2016April 25, 2016AppropriationAppropriation Agenda Date Requested:Agenda Date Requested: Sewer Sewer Sharon ValianteSharon Valiante Requested By:Requested By: Source of Funds:Source of Funds: RehabilitationRehabilitation Public WorksPublic Works Department:Department: 018.9881.669.110018.9881.669.110 Account Number:Account Number: Report:Resolution:Resolution:Ordinance:Ordinance: $350,00$350,00 Amount Budgeted:Amount Budgeted: Other: $234,400$234,400 Amount Requested:Amount Requested: AttachmentsAttachments : : Budgeted Item:Budgeted Item:YESYESNONO 1. Bid Tabulation/Bidder's List Bid Tabulation/Bidder's List SUMMARY & RECOMMENDATIONSSUMMARY & RECOMMENDATIONS Sealed bids for Bid # 16009 were received and opened on March 29, 2016 for the annual contract Sealed bids for Bid # 16009 were received and opened on March 29, 2016 for the annual contract Rehabilitation of Sanitary Sewer using Slip lining, Pipe Bursting. The base project consists of slip lining Rehabilitation of Sanitary Sewer using Slip lining, Pipe Bursting. The base project consists of slip lining and rehabilitation of sanitary sewers in Brookglen subdivision and Lomax area. Bid packets were and rehabilitation of sanitary sewers in Brookglen subdivision and Lomax area. Bid packets were received by twenty three (23) bidders with four (4) returning bids. received by twenty three (23) bidders with four (4) returning bids. This contract is a component of the City of La PorteThis contract is a component of the City of La Portes Sanitary Sewer Rehabilitation Program. It will be s Sanitary Sewer Rehabilitation Program. It will be used to supplement the inused to supplement the in--house activities of City crews. This contract will also aid in compliance with house activities of City crews. This contract will also aid in compliance with the Sanitary Sewer Overflow Initiative agreement between the City of La Porte and the Texas the Sanitary Sewer Overflow Initiative agreement between the City of La Porte and the Texas Commission on Environmental Quality (TCEQ). Commission on Environmental Quality (TCEQ). Overall low bid meeting specifications was submitted by Horseshoe Construction for a base bid amount Overall low bid meeting specifications was submitted by Horseshoe Construction for a base bid amount Overall low bid meeting specifications was submitted by Horseshoe Construction for a base bid amount Overall low bid meeting specifications was submitted by Horseshoe Construction for a base bid amount of two hundred fourteen thousand four hundred dollars ($214,400). An alternate bidof two hundred fourteen thousand four hundred dollars ($214,400). An alternate bid-- pipe bursting pipe bursting ($181,000, Alternate Bid) was included to compare the cost of slip($181,000, Alternate Bid) was included to compare the cost of slip--lining 6lining 6and 8and 8pipe, which was the pipe, which was the base bid amount listed as Items 2 and 3 ($126,500 total Base Bid). The base bid method is preferred base bid amount listed as Items 2 and 3 ($126,500 total Base Bid). The base bid method is preferred due to lower cost. due to lower cost. The initial contract will be for a period of one (1) year with three (3) additional oneThe initial contract will be for a period of one (1) year with three (3) additional one--year renewals. year renewals. Staff recommends award of bid for Rehabilitation of Sanitary Sewer using Slip lining, Pipe Bursting to Staff recommends award of bid for Rehabilitation of Sanitary Sewer using Slip lining, Pipe Bursting to Horseshoe Construction. Additionally a contingency in the amount of $20,000.00 is requested.Horseshoe Construction. Additionally a contingency in the amount of $20,000.00 is requested. Action Required of Council:Action Required of Council: Consider approval or other action authorizing the City Manager to execute an annual contract Consider approval or other action authorizing the City Manager to execute an annual contract Rehabilitation of Sanitary Sewer using Slip lining, Pipe Bursting to Horseshoe Construction, in the Rehabilitation of Sanitary Sewer using Slip lining, Pipe Bursting to Horseshoe Construction, in the amount of $214,400, and authorize an additional $20,000.00 for contingency for a total authorization of amount of $214,400, and authorize an additional $20,000.00 for contingency for a total authorization of $234,400.00.$234,400.00.