05-23-16 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Budget Agenda Date Requested: May 23, 2016 Source of Funds: 003,019, 051 Requested By: Sharon Valiante 003-9892-531-1100 019-9892-531-1100 Department: Public Works Account Number: 051-7071-531-1100 100,000 Report: ___ Resolution: _____ Ordinance: _________ 200,000 Amount Budgeted:650,000 100,000 th Exhibit D St & 4 Project Location Map 182,043 Amount Requested: 650,000 Exhibit: Bid Recommendation &Bid Tabulation Total:932,043 Budgeted Item:YESNO Exhibit: Tolunay-Wong Proposal for Materials Testing SUMMARY & RECOMMENDATION City Council authorized a design services contract with Cobb Fendley in the amount of $75,585 th on November 10, 2014 for the design of the D Street and 4 Street Paving and Drainage improvements (the City used a RFQ process to select Cobb Fendley). Staff provided Council with a construction estimate equal to $950,000 with the 2014 design services agenda request. $932,043. th Bid #16012 for the D Street & 4 Street Paving and Drainage Improvements was opened and read on April 12, 2016. The bid was advertised in the Bay Area Observer on March 24 & April 7Thirty-two vendors accessed the bid, and 4 bids were received. G. W. Phillips Concrete Construction submitted the lowest and best total bid at $874,149.50, which includes the base bid ($858,714.50) Extra Work ($1,860) and Alternate Bid Items ($13,575). The Extra Work Items are typical construction materials (cement stabilized sand and reinforced - Alternate Bid Items will address where needed the following: Where there are trees or bushes in or at the edge of the right of way conflicting with sidewalk constructionill be consulted as the project progresses, and a sound and reasonable decision will be made in reference to removal, relocating, replacing and in some cases routing the sidewalk around the existing tree or bush with crushed granite pavingStaff believe the tree/bush alternate is the best quality the contractor for a one year period. rd The design and construction of this project is similar in nature to the reconstruction of 3 Street in 2014. Contingency: Staff is requesting a $43,708 contingency equal to 5.0%.