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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Appropriation <br />Agenda Date Requested: November 13, 2017 <br />Source of Funds: Various <br />Requested By: Michael Dolby <br />Account Number: Various <br />Department: Finance <br />Amount Budgeted: YES <br />Report: X Resolution: Ordinance: <br />Amount Requested: <br />Exhibits: Encumbrance Rollover Report <br />Budgeted Item: YES X NO <br />Exhibits: <br />Exhibits: <br />SUMMARY & RECOMMENDATION <br />The City’s fiscal year ended September 30, 2017. There are 27 outstanding purchase orders staff is requesting to roll- <br />over. The purchase orders represent goods that are ordered and budgeted funds committed to procure items necessary <br />to operate the City. <br />A breakdown of the open purchase orders, encumbrances and budget roll-over requests by operating fund are as <br />follows: <br /> FundNumberAmount <br />General Fund14$ 297,358.92 <br />Utility Fund 3 12,747.43 <br />Insurance Fund2 22,654.85 <br />La Porte Area Water Authority Fund1 249,725.53 <br />Technology Fund1 49,954.53 <br />Vehicle Maintenance Fund1 14,733.50 <br />Grant Fund3 2,833.30 <br />Emergency Services District Fund1 490.50 <br />Economic Development Fund1 15,000.00 <br /> Totals27$ 665,498.56 <br />The above encumbrances will not have an impact on the projected working capital balances for fiscal year 2018 <br />because they were budgeted in the fiscal year 2017, and following approval by council, the system will automatically <br />increase each line item. <br />Action Required by Council: <br />Approve the encumbrance roll over request. <br />Approved for City Council Agenda <br />Corby Alexander, City Manager Date <br /> <br />