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REQUEST FOR CITY COUNCIL AGENDA ITEM <br />Agenda Date Requested: April 22, 2019 <br />Requested By: Don Pennell, Public Works Director <br />Department: Public Works <br />Report ir Resolution 1�'°' Ordinance <br />Exhibits: Notification Report, Access Report, Email <br />Invitation & Bid <br />Appropriation <br />Source of Funds: <br />Utility Fund <br />Account Number: <br />003-7085-533-5120 <br />Amount Budgeted: <br />$760,229 <br />Amount Requested: <br />N/A <br />Budgeted Item: <br />i; Yes ir No <br />SUMMARY & RECOMMENDATION <br />The advertised, sealed bid #19011 for the Hillridge Water Plant Improvements was <br />publicly opened and read on March 19, 2019. The bid was advertised in the Bay Area <br />Observer on February 28 and March 7, 2019, and posted on the City of La Porte <br />website and Public Purchase. There were ninety-seven (97) vendors notified with <br />twenty-eight (28) downloading the bid documents. One vendor responded, the amount <br />of total bid was $1.1 million. <br />The bid and construction phase engineering services were retained at $24,771. There <br />is $760,229.00 remaining in budget funds for the construction phase. The latest <br />engineer's estimate of construction cost is $775,264. The single bid exceeds the budget <br />and lacks competition. <br />Staff recommends rejection of bid #19011 for the Hillridge Water Plant Improvements. <br />Staff will rebid for the Hillridege Water Plant Improvements and change the bidding <br />process by extending the length of the bid response time to allow for more bids to be <br />received. Additionally, staff will change the construction scope to allow for longer <br />construction time period. <br />ACTION REQUIRED BY COUNCIL <br />Consider rejection of Bid #19011 Hillridge Water Plant Improvements due to received <br />bids were higher than available project budget funds. <br />