06-10-19 Regular Meeting of the La Porte City Council

Browse Search

REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: June 10, 2019 Requested By: Lorenzo Wingate Department: Public Works Report 4" Resolution Ordinance Exhibits: Bid tabulation Vendor list Qualification statement and bid Appropriation Source of Funds: 033 Account Number: 033-9892-927-1100 Amount Budgeted: $244,491.00 Amount Requested: Annual budget amounts. Budgeted Item: i; Yes ir No SUMMARY & RECOMMENDATION Sealed Bid #19010 Annual Concrete Sidewalk Replacement Project was opened and read on Thursday, May 2, at 2:00 p.m. The bid was advertised in the Bay Area Observer on April 11 and 18, 2019. Seventy- four (74) vendors were notified, with twenty-three (23) accessing the bid and fifteen (15) downloading the documents. Two (2) bidders responded. The bid tabulation and Notification and Access Report are attached. For FY 19, the available funding balance is $244,491 from the Street Maintenance Fund (033). The initial work orders for the project will be approximately 16,000sf of sidewalk removal and replacement and the construction of 27 ADA ramps. Additional work will be issued as funding allows. Infill work can also be issued with this contract and other funding sources. Staff's recommendation is to enter into a contract to construct the 2018-19 Citywide Sidewalk Replacement Project with Greenscapes Six, LLC in the amount of the annual budgeted amounts for sidewalk replacement and infill for the unit prices bid. Greenscapes Six has completed previous sidewalk replacement for the City of La Porte. Upon contract award and initiation of the work, the contractor will receive work orders with identified locations and will have a minimum estimated construction cost of $25,000. This is in compliance with the bid document and provides for greater cost effectiveness, construction efficiency, and quality control utilizing City staff. ACTION REQUIRED BY COUNCIL Move to award Bid #19010 to Greenscapes Six, LLC. for the Annual Concrete Sidewalk Replacement Project and authorize the City Manager to enter into a construction contract, based on unit prices bid, in the amount of annual budget amounts approved by Council for sidewalk replacement and infill. Approved for the City Council meeting agenda