05-11-20 Regular Meeting of the La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Appropriation Agenda Date Requested:April 27, 2020 Requested By: Ray Mayo, Director Source of Funds: 009 -Motor Pool Fund Department: Public Works Account Number:009-7072-532-8050 Amount Budgeted: -0- Report Resolution Ordinance Amount Requested: $99,345.00 Budgeted Item: YesNo Exhibits: BuyBoard Quote for Heavy Trash Truck Replacement SUMMARY The City of La Porte’s trash truck (unit 72-56) was involved in a roll-over accident while dumping a load at the Green Shadow landfill in September 2019. Inspection by TML adjusters showed major frame damage resulting in a total loss. Staff is requesting to have this piece of equipment replaced. This equipment was not programmed in the budget to be replaced at this time. The Finance Department will come forward at the next City Council meeting, May 11, 2020 with a budget amendment to allow replacement. Following the incident, our staff performed in-depth research to determine available truck and body options to prevent a recurrence of this type of accident. The replacement equipment is quoted with those options that include: extra heavy-duty frame with overweightfront axle, oversizedrear helper springs and a rear suspension stabilizer package. TML has issued an insurance claim check in the amount of $48,873.65. The balance of the replacement cost ($50,471.35) will be funded in the Motor Pool Fund for replacement trash truck. Staff is requesting approval for the purchase of a Hino 338 Trash Truck with Heavy Brush Dump Bed from Rush Truck Center, which is under the BuyBoard Contract #601-19 in the amount of $99,345. RECOMMENDED MOTION I move to approve the purchase of a Hino 338 Trash Truck with Heavy Brush Dump Bed from Rush Truck Center under BuyBoard Contract 601-19 for $99,345.00 Approved for the City Council meeting agenda Corby D. Alexander, City Manager Date