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CHUCK ENGELKEN, CHAIR <br />Councilmember District 2 <br />DARYL LEONARD <br />Councilmember District 3 <br />TOMMY MOSER <br />Councilmember District 4 <br />JOHN ZEMANEK <br />Councilmember At -Large A <br />Alternate Member 1 <br />JAY MARTIN <br />Councilmember District 5 <br />Alternate Member 2 <br />MINUTES OF MEETING OF FISCAL AFFAIRS COMMITTEE <br />AUGUST 22, 2011 <br />The Fiscal Affairs Committee met on August 22, 2011, at 5:00 p.m. in the La Porte City Hall Council <br />Chambers, 604 West Fairmont Parkway, La Porte, Texas, to consider the following items of business: <br />1. Call to Order <br />Chairman Chuck Engelken called the meeting to order at 5:00 p.m. Committee Members present <br />were Daryl Leonard and Tommy Moser. Alternate Members present: John Zemanek and Jay <br />Martin. <br />2. Consider approval of Minutes of the August 22, 2011, and August 15, 2011, meetings of the <br />Fiscal Affairs Committee — P. Fogarty <br />Committee Member Moser moved to approve the minutes of the August 1, 2011, and August 15, <br />2011, meetings of the Fiscal Affairs Committee. Committee Member Leonard seconded. MOTION <br />PASSED. <br />Ayes: Chairman Engelken; Committee Members Moser and Leonard <br />Nays: None <br />Absent: None <br />3. Approve and sign engagement letters from Null - Lairson for the La Porte Development <br />Corporation — M. Dolby <br />Tom Pedersen of Null - Lairson presented engagement letters for the La Porte Development <br />Corporation for discussion. Mr. Pedersen also confirmed they will be looking at controls over <br />Emergency Medical Services (EMS). <br />Alternate Member Martin questioned if the audit process was an ongoing process or if it had a <br />beginning date and an ending date. Mr. Pedersen reported the audit will begin the middle of <br />September by documenting controls, performing a risk assessment and begin to plan the year end <br />procedures for the month of December and then a report issued. <br />Committee member Leonard questioned how the firm requests documents indicating purchases. <br />Mr. Pedersen responded that, for cost purposes, the firm begins with the documents provided by <br />staff; and if there is a need for more records or different records, then they ask for them or use <br />other sources. Committee member Leonard also asked Mr. Pedersen if he considered it to be a <br />forensic audit or just a review of the information. Mr. Pedersen responded he does not consider it to <br />be a forensic audit. <br />Page 1 of 2 <br />August 22, 2011, Fiscal Affairs Committee Minutes <br />