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5. <br />Receive and approve the Audit Engagement Letters for the fiscal year ending September 30, 2013 <br />–M. Dolby <br />Tom Pedersenwith Whitley Pennprovided an overview of the Audit Engagement Letters for the <br />fiscal year ending September 30, 2013.Mr. Pedersen advised the committee if the expenditure of <br />federal funds isin excess of $500,000.00, Whitley Penn will come back to the committee with <br />modification to the engagement letters with the appropriate language in the documents. <br />The committee directed Finance Director Michael Dolby to focus the particular audit on the Parks <br />and Recreation Department. <br />Chairman Engelken asked what type of auditshould be performed to assure accuratecollectionof <br />sales taxes.Finance Director Michael Dolby informed consultants review city receipts on a monthly <br />basis;staff receives a StarsReport with city sales taxes; every six weeks a report is received from <br />the Comptroller’s Office with new permits; and staff reviewsthe addresses to confirm they are in the <br />city limits. <br />Committee member Tommy Mosermoved to approve the Audit Engagement Letters for the fiscal <br />MOTION <br />year ending September 30, 2013. Committee member Daryl Leonard seconded. <br />PASSED. <br />Ayes:Chairman Engelken, Committee Members Moser, Leonard <br />and Martin <br />Nays:None <br />Absent:None <br />6.Set date for next meeting –M. Dolby <br />The Committee setOctober 28, 2013,at 5:00 p.m., as the date and time for the next meeting. <br />7.Administrative Reports–C. Alexander <br />City Manager Corby Alexander reported budget meetings are tentatively scheduled for the week of <br />August 12, 2013. <br />8.Committee Comments <br />–Matters appearing on agenda;Recognition of community members, city <br />employees, and upcoming events;Inquiry of staff regarding specific factual information or existing <br />policy. <br />Committee memberTommy Moser questioned anexpenditure to Monte Carlo Hotel and Casino. <br />Finance Director Michael Dolby advised he will confirm the expenditure and advise the committee. <br />9.Adjourn <br />There being no further business, Committee Member Daryl Leonardmoved to adjourn the meeting <br />at 5:24p.m. Committee member Tommy Moserseconded. <br />Respectfully submitted, <br />________________________________ <br />Patrice Fogarty, City Secretary <br />Passed and approved on the _____day of___________, 2013. <br />________________________________ <br />Chairman Chuck Engelken <br />Page 2of 2 <br />July 22, 2013, Fiscal Affairs Committee Minutes <br /> <br />