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City Council Workshop 7/27/09 Excavation & Removal • The City has been approached by several contractors planning to bid on the unclassified fill requirements for the TOOT SH146 project. • The contractors have asked if the City has any excavation projects available (i.e. detention basins) and have indicated their willingness to excavate the sites as a source for the fill. • The City has learned that Harris County Flood Control District (HCFCD) has an "Excavation and Removal" program that addresses similar situations. • Key features of that program are; o Identification of suitable site o Preliminary engineering and environmental work complete o HCFCD enters into agreement with contractor paying the contractor a small fee for the work described in the agreement. o Term of the agreement varies depending on complexity of the work and other factors o Contractor is required to maintain insurance during the term of agreement. o Contractor and all persons entering the site at the contractors request shall execute a Release of Liability. o Contractor is required to conform to all applicable federal, state, and local laws. The HCFCD keeps a list of contractors interested in such work. When a project is determined to be viable, the contractors are contacted (first in -first out basis) to see if they will enter an "Excavation and Removal Agreement." There are no bids taken since the fee for service is below the bidding threshold. The City has a location on F-216 where design is complete and the Army Corp of Engineers (ALOE) permit is pending. Plans were to bid this project when the permit is needed. Consideration of an "Excavation and Removal Agreement' could result in a substantial savings to the City. The estimated cost for excavation of approximately 260, 000 cubic yards of material is 2,000,000 million dollars.