04-01-13 Special Meeting of La Porte City Council

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REQUEST FOR CITY COUNCIL AGENDA ITEM Agenda Date Requested: April 1, 2013 Requested By: David Mick Department: Public Works Report: X Resolution: Ordinance: Budget Source of Funds: Fund 002 (Utility) Account Number: N/A Amount Budgeted: Not Budgeted Amount Requested: $578,316.22 Exhibit: Site Map Exhibit: Bid Tabulation Budgeted Item: YES — NO Exhibit: Bidders Notification List March 20 "Final Notice to Utility Companies" Received from Harris County SUMMARY & RECOMMENDATION At the March 25, 2013 city council meeting, staff provided city council with an update of the Farrington Boulevard Utility Relocation Project. Harris County met with city staff the morning of March 25 and advised staff that the Harris County project design was modified after the city review of the 95%-complete design set provided earlier by Harris County. Also staff was advised by Harris County's engineering consultant during the same meeting that the environmental document prepared for this project indicates that that the existing asbestos concrete water main located within the roadway limits will be removed by the City of La Porte. Harris County then suggested that the county may be able to fund up to $150,000 of the city's cost to remove the asbestos concrete pipe. Staff in turn presented this item to City Council the evening of March 25 with a recommendation that the award of the Farrington Boulevard Utility Relocate project be tabled at that March 25 city council meeting in favor of council consideration with additional information at a special meeting on April 1. UPDATE: Harris County communicated to city staff on March 26 that the interpretation from County legal staff was that the county could not participate in the cost of this work except for perhaps loaning the City funds to allow the project to move forward. Current Harris County improvements that are proposed or now underway in the City of La Porte include: • Sylvan Beach Pavilion and Beach Restoration • Farrington Boulevard Improvements — $3,100,000 to $3,800,000 • Sens Road Widening - $12,000,000 (+) Also a one-time Harris County project to pave certain city -streets was suggested by Harris County though the project budget and schedule is still undefined. The latest word from the county is that the project may occur within the next year.